[Evpo] Outstanding June 2020 Subcontract Accruals

[Ed Winslow]

Hi Connie,
I hope the attached is correct. I guess it's obvious that I have not done many of these, maybe 2 or 3 since I came to the Lab in 1989! So, thanks so much for your guidance and please let me know if you need further first thing tomorrow.
Stay Well,
EdW


From: Connie Adams <cadams at jlab.org>
Sent: Wednesday, July 08, 2020 18:29
To: Ed Winslow <winslow at jlab.org>
Cc: Matthew Krug <mkrug at jlab.org>; evpo at jlab.org; Russ Fries <rfries at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Jason Koprowski <jasonk at jlab.org>; Connie Adams <cadams at jlab.org>
Subject: FW: Outstanding June 2020 Subcontract Accruals
Importance: High

Evening Ed,

The attached invoice was not processed by Accounts Payable by COB today if they did not receive an approved signed invoice in time.  So in order to reflect cost in the period that it was incurred, this means you must provide an accrual ASAP to reflect cost incurred in June - due and owing.  I need this first thing in the morning so it can be entered BEFORE month end tomorrow morning.

I have a screenshot of the last invoice paid (GAP0022-1) for May period on 6/8/20 and the balance accrual amount left is only $6.54 (due to rounding) at 3.17%.

[cid:image002.png at 01D65566.AE604C20]

Below is an example of what should likely be submitted by you. Note that 12.23% will post $25,538.97 (due to rounding) as available accrued cost.  It will leave $6.97 accrued cost after the invoice is paid in July.
[cid:image004.png at 01D65566.AE604C20]


Please fill out the attached PO Accrual Form with a % amount to reflect at least $25,532.00 - the value of the invoice you submitted.  Below I have provided a screenshot proposal based on your submitted invoice.


[cid:image005.png at 01D65566.AE604C20]


Thanks!


From: Evpo <evpo-bounces at jlab.org<mailto:evpo-bounces at jlab.org>> On Behalf Of Matthew Krug
Sent: Wednesday, July 8, 2020 4:07 PM
To: evpo at jlab.org<mailto:evpo at jlab.org>
Subject: [Evpo] FW: Outstanding June 2020 Subcontract Accruals



From: Ed Winslow <winslow at jlab.org<mailto:winslow at jlab.org>>
Sent: Wednesday, July 8, 2020 1:11 PM
To: Matthew Krug <mkrug at jlab.org<mailto:mkrug at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>
Cc: Jason Koprowski <jasonk at jlab.org<mailto:jasonk at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: RE: Outstanding June 2020 Subcontract Accruals

Hi Matt,
Sorry I had to actually go to the Lab for a pre-concrete pour inspection and just now got back to the house.
Here's Carr's invoice.
BTW: Shoreline Industries has also completed some work in June but I don't see either of those subcontracts in the spreadsheet that Connie sent me on the 30th - should I be tracking those down as well?
Thanks,
EdW

From: Matthew Krug <mkrug at jlab.org<mailto:mkrug at jlab.org>>
Sent: Wednesday, July 08, 2020 10:00
To: Ed Winslow <winslow at jlab.org<mailto:winslow at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>
Cc: Jason Koprowski <jasonk at jlab.org<mailto:jasonk at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: RE: Outstanding June 2020 Subcontract Accruals

Hey Ed....

Sorry to continue to push, please let me know.

Thanks!

Matt

From: Ed Winslow <winslow at jlab.org<mailto:winslow at jlab.org>>
Sent: Tuesday, July 7, 2020 12:53 PM
To: Matthew Krug <mkrug at jlab.org<mailto:mkrug at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>
Cc: Jason Koprowski <jasonk at jlab.org<mailto:jasonk at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: RE: Outstanding June 2020 Subcontract Accruals

Hi Matt,
I guess in my case you are talking about the Carr's RBM project? They are trying to get in an invoice for stored materials but needed to submit a revised SOV so they could break out the charge for materials. I received a new SOV from them this morning but I have not had a chance to review it with my SCO. In the mean time I have asked the sub to get me a $$ amount ASAP. I'll be in touch by COB today.
Thanks,
EdW

From: Matthew Krug <mkrug at jlab.org<mailto:mkrug at jlab.org>>
Sent: Tuesday, July 07, 2020 12:03
To: Ed Winslow <winslow at jlab.org<mailto:winslow at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>
Cc: Jason Koprowski <jasonk at jlab.org<mailto:jasonk at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: Outstanding June 2020 Subcontract Accruals
Importance: High

Ed, Russ, and Joel,

Hope things are going well... We have two Subcontract Purchase Orders where you have been identified as being responsible for submitting accruals.  Both of these had invoices we processed in May, but Connie did not receive a response for the month of June.   They were due on 7/6 we must have the information provided to reflect the costs properly on the financials.

Please provide an update to  evpo at jlab.org<mailto:evpo at jlab.org> so we may process the accrual.  If no accrual is needed, please send an email to evpo at jlab.org<mailto:evpo at jlab.org> stating no accrual necessary for PO#xxxxxx.

Thanks for the help!

Matt

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Tuesday, July 7, 2020 11:17 AM
To: Matthew Krug <mkrug at jlab.org<mailto:mkrug at jlab.org>>
Cc: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Outstanding June 2020 Subcontract Accruals

Matt,

Please note that the attached two (2) Subcontract PO POC1 and POC2 have not responded.  All three (3) were on the original email sent on 6/30/20.
Both Subcontract POs had invoices processed on 6/8/20 but for May 2020 item/services.

20-C0820   CARR ELECTRICAL TECHNOLOG           WINSLOW, EDWARD B    FRIES, RUSSELL W
19-C0904   HOMELAND CONTRACTING CORP      FRIES, RUSSELL W       DOLBECK, JOEL

Thanks,


[cid:image001.png at 01D65450.263A4C40]





Connie Adams
Financial Systems Accountant
JSA/Jefferson Lab
757-269-5108

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