[Evpo] Subcontract PO Accruals

David Kashy kashy at jlab.org
Mon Dec 12 08:57:21 EST 2022 

JSA 21-C1495 at 100% all lines
See attached

Dave
________________________________
From: Connie Adams <cadams at jlab.org>
Sent: Monday, December 12, 2022 8:51 AM
To: David Kashy <kashy at jlab.org>
Cc: DeAnn Maddox <maddox at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Shareen McCallum <mccallum at jlab.org>
Subject: FW: Subcontract PO Accruals


DOE and auditors want clarity that the submitted accrual to evpo at jlab.org is for the entire month.





[cid:image001.png at 01D90E06.EC584220]



Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org

757-269-5108



From: David Kashy <kashy at jlab.org>
Sent: Monday, December 12, 2022 8:33 AM
To: Connie Adams <cadams at jlab.org>
Cc: DeAnn Maddox <maddox at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Shareen McCallum <mccallum at jlab.org>
Subject: Re: Subcontract PO Accruals



If there is nothing left to do then what's the difference?



________________________________

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Monday, December 12, 2022 8:31 AM
To: David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>
Subject: RE: Subcontract PO Accruals



But the complete through date must reflect the end of the month (12/31/2022).



Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108



From: David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>
Sent: Monday, December 12, 2022 8:31 AM
To: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>
Subject: Re: Subcontract PO Accruals



That is why I sent the new one today!



________________________________

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Monday, December 12, 2022 8:29 AM
To: David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>
Subject: RE: Subcontract PO Accruals



I don’t show line 2 as fully completed.



Thanks,



[cid:image002.png at 01D90E06.EC584220]





Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108



From: David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>
Sent: Monday, December 12, 2022 8:16 AM
To: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>
Subject: Re: Subcontract PO Accruals



Since the contract is fully complete is there really a need to re-submit?



Dave



________________________________

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Monday, December 12, 2022 8:14 AM
To: David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>
Subject: FW: Subcontract PO Accruals



Hi David,



Please note that you have already submitted ‘no accrual’ for November 2022 for 21-C1495 as November 2022 closed back on Thursday.



If you are submitting for December 2022 then please resubmit with a complete through date of 12/31/2022.



Thanks!



[cid:image005.png at 01D90E06.EC584220]



[cid:image008.png at 01D90E06.EC584220]



Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108



From: David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>
Sent: Monday, December 12, 2022 6:10 AM
To: evpo at jlab.org<mailto:evpo at jlab.org>
Cc: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>
Subject: Re: Subcontract PO Accruals



The P0 JSA-C-1495 is complete

See attached accrual



Dave



________________________________

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Wednesday, November 30, 2022 4:59 PM
To: Amitoj Singh <amitoj at jlab.org<mailto:amitoj at jlab.org>>; Buddy Carlton <carltonb at jlab.org<mailto:carltonb at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Phillip Dobrenz <dobrenz at jlab.org<mailto:dobrenz at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Jason Willoughby <jasonw at jlab.org<mailto:jasonw at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Jiquan Guo <jguo at jlab.org<mailto:jguo at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Peter Owen <powen at jlab.org<mailto:powen at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Patrizia Rossi <rossi at jlab.org<mailto:rossi at jlab.org>>; Stephen Wood <saw at jlab.org<mailto:saw at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Christine Snetter <snetter at jlab.org<mailto:snetter at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Shirley Yang <syang at jlab.org<mailto:syang at jlab.org>>; Thilan Wijeratne <thilan at jlab.org<mailto:thilan at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Michelle Oast <weinmann at jlab.org<mailto:weinmann at jlab.org>>; Blaine Wissler <wissler at jlab.org<mailto:wissler at jlab.org>>; Mark Wissmann <wissmann at jlab.org<mailto:wissmann at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Bryan Hess <bhess at jlab.org<mailto:bhess at jlab.org>>; Jonathan Creel <creel at jlab.org<mailto:creel at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; John Wieliczko <johnw at jlab.org<mailto:johnw at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Michele Solaroli <msolarol at jlab.org<mailto:msolarol at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Subject: Subcontract PO Accruals



All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.


Please complete the Subcontract Percent Complete Form for work completed through November 30, 2022. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, December 2, 2022. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thanks for your help!!!



Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108




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