[Evpo] Subcontract PO Accruals - October 2023 - 3rd Request

[Todd Coates]

Hello,
I apologize for my late reply. I am out of the office this week.
There is no progress to report on this contract. JLAB has not yet begun working with the contract vendor, (Siemens) on this contract.
Please let me know if you need more information from me.
Thank you.
-Todd Coates


Get Outlook for iOS<https://aka.ms/o0ukef>
________________________________
From: Melissa Torres <torres at jlab.org>
Sent: Monday, October 23, 2023 1:57:00 PM
To: Todd Coates <tcoates at jlab.org>
Cc: Brittany Tolbert <tolbert at jlab.org>
Subject: FW: Subcontract PO Accruals - October 2023 - 3rd Request


Good afternoon Todd,

Please complete the accrual form for the highlighted purchase order on the attached list.  If there is nothing to report please email evpo at jlab.org<mailto:evpo at jlab.org> and let them know.  This is due to finance by COB today.  If you have any questions please contact Brittany or myself.

Thank you,

Melissa





Melissa Torres

Construction and Infrastructure Services Group Manager

Procurement Department

Jefferson Science Associates<https://www.jlab.org/>

Thomas Jefferson National Accelerator Facility

12000 Jefferson Ave, Newport News VA 23606
Tel: (757)269-7585  |  Email: torres at jlab.org



From: Tori Hundley <hundley at jlab.org>
Sent: Monday, October 23, 2023 1:44 PM
To: Connor Clark <cclark at jlab.org>; Charlie Kim <ckim at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Renuka Rajput-Ghoshal <renuka at jlab.org>; Russ Fries <rfries at jlab.org>; Brittany Tolbert <tolbert at jlab.org>; Anne-Marie Valente <valente at jlab.org>
Cc: Joel Dolbeck <dolbeck at jlab.org>; Rolf Ent <ent at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; Mitchell Laney <laney at jlab.org>; Rongli Geng <geng at jlab.org>; Melissa Torres <torres at jlab.org>; Johnathon Huff <jhuff at jlab.org>; Gail Frayne <lucento at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Connie Adams <cadams at jlab.org>
Subject: Re: Subcontract PO Accruals - October 2023 - 3rd Request



Good Afternoon Everyone -



*** I neglected to attach the spreadsheet in error. Please forgive me. **



All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were originally requested by COB October 20, 2023, then by noon today, October 23, 2023.  It is imperative that we receive a response by COB Today, October 23, 2023, so that needed accruals can be processed before Month End.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through October 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Monday, October 23, 2023 1:33 PM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Gail Frayne <lucento at jlab.org<mailto:lucento at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Fw: Subcontract PO Accruals - October 2023 - 3rd Request



All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were originally requested by COB October 20, 2023, then by noon today, October 23, 2023.  It is imperative that we receive a response by COB Today, October 23, 2023, so that needed accruals can be processed before Month End.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through October 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>



________________________________

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Friday, October 20, 2023 5:06 PM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - October 2023 - 2nd Request



All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were requested by COB today.  It is imperative that we receive a response by noon, Monday, October 23, 2023.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through October 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thanks!



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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