[Evpo] Subcontract PO Accruals - 4th Request

Connor Clark cclark at jlab.org
Thu Sep 7 08:44:24 EDT 2023 

Good Morning,

Sorry for the delay if you have not received the accruals updates. For the POs below there is no accruals for August:

PO 23-D1528
PO 23-D0639
PO 23-D1488

Thank you
Connor Clark
Procurement Officer
Thomas Jefferson National Accelerator Facility


From: Tori Hundley <hundley at jlab.org>
Sent: Wednesday, September 6, 2023 12:02 PM
To: Connor Clark <cclark at jlab.org>; Ed Daly <edaly at jlab.org>; Kathlyn Boudwin <kboudwin at jlab.org>; Alexander Somov <somov at jlab.org>
Cc: Adam Grabowski <adamg at jlab.org>; Eugene Chudakov <gen at jlab.org>; Johnathon Huff <jhuff at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: Fw: Subcontract PO Accruals - 4th Request
Importance: High


All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were originally requested by COB Tuesday, September 5, 2023, then by noon today, September 6, 2023.  It is imperative that we receive a response by COB Today, September 6, 2023, so that needed accruals can be processed before Month End.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through April 30, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thanks!



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________
From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Tuesday, September 5, 2023 6:24 PM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>
Cc: Adam Grabowski <adamg at jlab.org<mailto:adamg at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Fw: Subcontract PO Accruals - 3RD Request




All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were requested by COB Monday, September 4, 2023 and due to the holiday, were requested by COB today, Tuesday, September 5, 2023.  It is imperative that we receive a response by NOON, Wednesday. September 6, 2023.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through August 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx.



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________
From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Tuesday, September 5, 2023 9:30 AM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Nate Laverdure <nal at jlab.org<mailto:nal at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Adam Grabowski <adamg at jlab.org<mailto:adamg at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Fw: Subcontract PO Accruals - 2nd Request

Please forgive me for hitting the send button prematurely, as the Subcontract PO Status Report did not attach properly.

Should you have any questions or need anything further, please let me know. Thanks and have a wonderful afternoon!


Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________
From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Tuesday, September 5, 2023 9:27 AM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Nate Laverdure <nal at jlab.org<mailto:nal at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Adam Grabowski <adamg at jlab.org<mailto:adamg at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - 2nd Request


All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



Submittals were requested by COB Monday, September 4, 2023.  Due to it being a holiday, it is imperative that we receive a response by COB today, Tuesday, September 5th 2023.



Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through August 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thanks!



Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________
From: Tori Hundley
Sent: Thursday, August 31, 2023 4:57 PM
To: Amitoj Singh <amitoj at jlab.org<mailto:amitoj at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Gary Cheng <cheng at jlab.org<mailto:cheng at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Phillip Dobrenz <dobrenz at jlab.org<mailto:dobrenz at jlab.org>>; Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Steve Benson <felman at jlab.org<mailto:felman at jlab.org>>; Tanya Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Kathlyn Boudwin <kboudwin at jlab.org<mailto:kboudwin at jlab.org>>; Nate Laverdure <nal at jlab.org<mailto:nal at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Alexander Somov <somov at jlab.org<mailto:somov at jlab.org>>; Thilan Wijeratne <thilan at jlab.org<mailto:thilan at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Mark Wissmann <wissmann at jlab.org<mailto:wissmann at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Adam Grabowski <adamg at jlab.org<mailto:adamg at jlab.org>>; Bryan Hess <bhess at jlab.org<mailto:bhess at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Michele Solaroli <msolarol at jlab.org<mailto:msolarol at jlab.org>>; Sarin Philip <philip at jlab.org<mailto:philip at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals


All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.


Please complete the Subcontract Percent Complete Form for work completed through August 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Monday September 4th , 2023. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



Thanks for your help!!!
Regards,

Tori S. Hundley

Payroll & Finance Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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