[Evpo] Subcontract PO Accruals - 3rd & FINAL Request

Wed May 29 09:59:13 EDT 2024

For 23-D1614, there is nothing to accrue.

Thanks,

Brittany Dennis
Procurement Officer II
JSA/Jefferson Lab
12000 Jefferson Avenue
Newport News, VA 23606
Phone: 757-269-7284
E-Mail: tolbert at jlab.org<mailto:tolbert at jlab.org>

From: Tori Hundley <hundley at jlab.org>
Sent: Wednesday, May 29, 2024 9:55 AM
To: Tanya-Gaye Stewart <fraites at jlab.org>; Haipeng Wang <haipeng at jlab.org>; Russ Fries <rfries at jlab.org>; Todd Coates <tcoates at jlab.org>; Anne-Marie Valente <valente at jlab.org>
Cc: Rick Anderson <richarda at jlab.org>; Rongli Geng <geng at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Kelvin Edwards <kelvin at jlab.org>; Thomas Huratiak <huratiak at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Melissa Torres <torres at jlab.org>; Brittany Tolbert <tolbert at jlab.org>; Michele Khasidis <michele at jlab.org>; Johnathon Huff <jhuff at jlab.org>; Gail Frayne <lucento at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: FW: Subcontract PO Accruals - 3rd & FINAL Request
Importance: High

 All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Submittals were originally requested by Monday, May 27, 2024 with the final request by COB, Tuesday, May 28, 2024.   It is imperative that you forward the accruals for May 2024 ASAP.

Please complete the Subcontract Percent Complete Form for estimated work completed through  May 29, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due as we are pushing to have them completed early to avoid last minute.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, today, Wednesday, May 29, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates, LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:hundley at jlab.org>

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Tuesday, May 28, 2024 7:40 AM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; Hope Powell <hope at jlab.org<mailto:hope at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Bert Metzger <metzger at jlab.org<mailto:metzger at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>
Cc: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Joe Wilson <jwilson at jlab.org<mailto:jwilson at jlab.org>>; Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Steven Lassiter <lassiter at jlab.org<mailto:lassiter at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Fw: Subcontract PO Accruals - 2nd Request

All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

 Submittals were requested by COB Monday, May 27, 2024. It is imperative that we receive a response by noon today, Tuesday, May 28, 2024.

 Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through May 29, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Regards,

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

________________________________

From: Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Sent: Thursday, May 23, 2024 10:27 AM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; Hope Powell <hope at jlab.org<mailto:hope at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jason Willoughby <jasonw at jlab.org<mailto:jasonw at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; Bert Metzger <metzger at jlab.org<mailto:metzger at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>
Cc: Christopher Menia <cmenia at jlab.org<mailto:cmenia at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Brittany Tolbert <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - 1st Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Please complete the Subcontract Percent Complete Form for work completed through May 29, 2024 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Monday, May 27, 2024.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Thank you in advance for your help!!!

Regards,

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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