[Evpo] Subcontract PO Accruals - October 2024 - 1st Request

Fri Oct 25 14:20:27 EDT 2024

Hi Sham,
Corrected and attached...
Not sure diff between PO line # and PO #, although hope these are right.
Jim

From: Sham Brakhas <brakhas at jlab.org>
Sent: Friday, October 25, 2024 9:25 AM
To: James Nigg <nigg at jlab.org>
Cc: evpo at jlab.org; Tori Hundley <hundley at jlab.org>; Sharon Williams <swill at jlab.org>; Russ Fries <rfries at jlab.org>; Carolyn Stepney <stepney at jlab.org>
Subject: RE: Subcontract PO Accruals - October 2024 - 1st Request
Importance: High

Good Morning Jim,

Just following up on the email below. Please be advised that the accrual for these two POs are due by close of business today, 10/25/2024.

Should you have any questions, please let me know,

Thanks,

Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

From: Evpo <evpo-bounces at jlab.org<mailto:evpo-bounces at jlab.org>> On Behalf Of Tori Hundley via Evpo
Sent: Thursday, October 24, 2024 1:12 PM
To: James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>
Cc: evpo at jlab.org<mailto:evpo at jlab.org>
Subject: [Evpo] Fw: Subcontract PO Accruals - October 2024 - 1st Request
Importance: High

Hi Jim!

I am processing the accruals for the attached . However, the following items need to be corrected:
*                  SW Funk: the information in the PO Line# field is incorrect. You have the PO # listed instead of the actual PO line #.
[cid:image005.png at 01DB26E9.0720B0E0]

  *   Warwick Mechanical Group: the PO # is incorrect. This is not a valid PO#. Also, the information in the PO Line# field is incorrect. You have the PO # listed instead of the actual PO line #.
[cid:image006.png at 01DB26E9.0720B0E0]

Please make the above revision(s) and resubmit to evpo at jlab.org<mailto:evpo at jlab.org>.

Should you have any questions or need anything further, please let me know. Thanks!

Tori Hundley
Treasury Accountant
Jefferson Science Associates
Office #: 757-269-6609
Email: hundley at jlab.org<mailto:hundley at jlab.org>

[cid:image007.png at 01DB26E9.0720B0E0]
________________________________
From: Evpo <evpo-bounces at jlab.org<mailto:evpo-bounces at jlab.org>> on behalf of James Nigg via Evpo <evpo at jlab.org<mailto:evpo at jlab.org>>
Sent: Tuesday, October 22, 2024 11:13 AM
To: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>
Cc: Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: Re: [Evpo] Subcontract PO Accruals - October 2024 - 1st Request

Hello Sham and all,

Attached subject accrual forms.

Regards,

Jim Nigg

FM&L Construction Manager

Thomas Jefferson National Accelerator Facility

628 Hofstadter Rd

Newport News, VA  23606

nigg at jlab.org<mailto:nigg at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Friday, October 18, 2024 4:50 PM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Adam Cutler <cutler at jlab.org<mailto:cutler at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; Bert Metzger <metzger at jlab.org<mailto:metzger at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Marla Schuchman <marla at jlab.org<mailto:marla at jlab.org>>; Bob May <may at jlab.org<mailto:may at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - October 2024 - 1st Request
Importance: High

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Please complete the Subcontract Percent Complete Form for work completed through October 29, 2024 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, October 22, 2024.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

**** Please note that you can submit accruals, to evpo at jlab.org<mailto:evpo at jlab.org>, prior to receiving the month end notices.***

Regards,

Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>
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