[Evpo] Subcontract PO Accruals - YEAR END 2024 - 2nd Reminder - PO # 24-D1009

[Thomas Huratiak]

Nothing to accrue in Sept for 24-D1009

Tom

From: Tori Hundley <hundley at jlab.org>
Sent: Thursday, September 12, 2024 5:04 PM
To: Brian Eng <beng at jlab.org>; Brian Mastracci <brianm at jlab.org>; Connor Clark <cclark at jlab.org>; Zack Conway <conway at jlab.org>; Corry Smith <csmith at jlab.org>; Chris Cuevas <cuevas at jlab.org>; Michael Dion <dion at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Sandesh Gopinath <gopinath at jlab.org>; Haipeng Wang <haipeng at jlab.org>; Naeem Huque <huque at jlab.org>; Joseph Lamont <jlamont at jlab.org>; Matt Marchlik <marchlik at jlab.org>; Dave Meekins <meekins at jlab.org>; James Nigg <nigg at jlab.org>; Tom Renzo <renzo at jlab.org>; Russ Fries <rfries at jlab.org>; Todd Coates <tcoates at jlab.org>; Brittany Dennis <tolbert at jlab.org>; torres at jlab.og; Anne-Marie Valente <valente at jlab.org>
Cc: Tony Risk <antonior at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Eden Evans <eaevans at jlab.org>; Thomas Huratiak <huratiak at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; Johnathon Huff <jhuff at jlab.org>; Katherine Wilson <kwilson at jlab.org>; Marla Schuchman <marla at jlab.org>; Ritendra Bhattacharya <ritendra at jlab.org>; Mike Spata <spata at jlab.org>; Amrit Yegneswaran <yeg at jlab.org>; Cynthia (Thia) Keppel <keppel at jlab.org>; Tony Reilly <areilly at jlab.org>; Cedric Jackson <cedric at jlab.org>; Christopher Keith <ckeith at jlab.org>; Drew Weisenberger <drew at jlab.org>; Seth Frisby <frisby at jlab.org>; Eugene Chudakov <gen at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Kent Hammack <hammack at jlab.org>; James Fast <jfast at jlab.org>; Joseph Matalevich <josephm at jlab.org>; Joe Wilson <jwilson at jlab.org>; Kelvin Edwards <kelvin at jlab.org>; Mitchell Laney <laney at jlab.org>; DeAnn Maddox <maddox at jlab.org>; Mike Bevins <mbevins at jlab.org>; Matthew Menia <menia at jlab.org>; Michele Khasidis <michele at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Sharon Williams <swill at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Sham Brakhas <brakhas at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: FW: Subcontract PO Accruals - YEAR END 2024 - 2nd Reminder
Importance: High


 All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2024 accruals promptly.


Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Wednesday, September 18, 2024, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Monday, September 16, 2024 .

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Monday, September 16, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, Thursday, September 12, 2024 and Monday, September 16, 2024.****





Thank for your speedy response to this matter!

Respectfully Submitted,



Tori & Sham



Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>



Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>



From: Tori Hundley
Sent: Tuesday, September 10, 2024 9:58 AM
To: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>; Brian Mastracci <brianm at jlab.org<mailto:brianm at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jason Willoughby <jasonw at jlab.org<mailto:jasonw at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Matt Marchlik <marchlik at jlab.org<mailto:marchlik at jlab.org>>; Dave Meekins <meekins at jlab.org<mailto:meekins at jlab.org>>; Bert Metzger <metzger at jlab.org<mailto:metzger at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; torres at jlab.og<mailto:torres at jlab.og>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Marla Schuchman <marla at jlab.org<mailto:marla at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Ritendra Bhattacharya <ritendra at jlab.org<mailto:ritendra at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - YEAR END 2024 - 1st Request
Importance: High



 All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2024 accruals promptly.


Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Wednesday, September 18, 2024, but we are pushing to have them completed early to avoid last minute delays and requesting they be completed if possible by Monday, September 16, 2024 .

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Monday, September 16, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx. We will send out reminders COB, Thursday, September 12, 2024 and Monday, September 16, 2024.****





Thank for your speedy response to this matter!

Respectfully Submitted,



Tori & Sham



Tori S. Hundley

Treasury Accountant

Jefferson Science Associates LLC

757-269-6609

E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>



Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>


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