[Evpo] URGENT! - Subcontract PO Accrual - September 2024 - FINAL

[Sham Brakhas]

Conner!

Thank you for the quick response, perfect will update that,

Thanks,


Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
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From: Connor Clark <cclark at jlab.org>
Sent: Wednesday, September 18, 2024 11:34 AM
To: Sham Brakhas <brakhas at jlab.org>; Mitchell Laney <laney at jlab.org>
Cc: Shareen McCallum <mccallum at jlab.org>; evpo at jlab.org; Tori Hundley <hundley at jlab.org>
Subject: RE: URGENT! - Subcontract PO Accrual - September 2024 - FINAL

Good Morning,

There is no Accrual for PO JSA-24-C1558.

Please update the spreadsheet to reflect the established POCs. The Primary Accrual POC is Shaoheng Wang, with the Secondary POC being Gianluigi Ciovati.

Thank you
Connor Clark
Procurement Officer
Thomas Jefferson National Accelerator Facility

From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Wednesday, September 18, 2024 11:24 AM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>
Cc: Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: URGENT! - Subcontract PO Accrual - September 2024 - FINAL
Importance: High


Good Morning Connor & Mitchell,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Submittals were originally requested by Monday, September 16, 2024. Reminder emails were sent on Thursday, September 12, 2024 and Monday, September 16, 2024.   It is imperative that you forward September 2024 accruals ASAP.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2024 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, today, Wednesday, September 18, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.


Thank for your speedy response to this matter!
Respectfully Submitted,

Tori & Sham

Tori S. Hundley
Treasury Accountant
Jefferson Science Associates LLC
757-269-6609
E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

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