[Evpo] URGENT! - Subcontract PO Accrual - September 2024 - FINAL

[Melissa Torres]

Hi Sham,
I'm not sure why Bob May is not showing up as the POC 1 in the report but in our system Bob should be receiving the accruals due notice.  I've attached a screenshot of our system but I will find out the information needed for the Sept accrual and submit it in Bob's place.
Thank you,
Melissa


[cid:image001.png at 01DB09C4.A7D75A30]

Melissa Torres
Construction and Infrastructure Services Group Manager
Procurement Department
Jefferson Science Associates<https://www.jlab.org/>
Thomas Jefferson National Accelerator Facility
12000 Jefferson Ave, Newport News VA 23606
Tel: (757)269-7585  |  Email: torres at jlab.org
**Remote Offsite Mon-Fri: 7:00am - 3:30pm**

From: Sham Brakhas <brakhas at jlab.org>
Sent: Wednesday, September 18, 2024 11:17 AM
To: Melissa Torres <torres at jlab.org>; Tisca Dorsey <tdorsey at jlab.org>
Cc: Shareen McCallum <mccallum at jlab.org>; evpo at jlab.org; Tori Hundley <hundley at jlab.org>
Subject: URGENT! - Subcontract PO Accrual - September 2024 - FINAL
Importance: High

Good Morning Melissa & Tisca,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Submittals were originally requested by Monday, September 16, 2024. Reminder emails were sent on Thursday, September 12, 2024 and Monday, September 16, 2024.   It is imperative that you forward September 2024 accruals ASAP.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2024 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2024 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, today, Wednesday, September 18, 2024. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.


Thank for your speedy response to this matter!
Respectfully Submitted,

Tori & Sham

Tori S. Hundley
Treasury Accountant
Jefferson Science Associates LLC
757-269-6609
E-mail: hundley at jlab.org<mailto:mccallum at jlab.org>

Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

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