[Evpo] Subcontract PO Accruals - April 2025 - 3rd Request

Jennifer Williams jennifer at jlab.org
Tue Apr 22 15:27:53 EDT 2025 

No accrual for PO number 25C0030001-0.
Jennifer

________________________________
From: Sham Brakhas <brakhas at jlab.org>
Sent: Tuesday, April 22, 2025 1:54 PM
To: Jennifer Williams <jennifer at jlab.org>
Subject: RE: Subcontract PO Accruals - April 2025 - 3rd Request


Hi,



I am sorry to hear that you were sick, I just need an email to say no Accrual for that PO.



[cid:image002.png at 01DBB38E.04669040]





Hope that help,



Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]







From: Jennifer Williams <jennifer at jlab.org>
Sent: Tuesday, April 22, 2025 1:31 PM
To: Sham Brakhas <brakhas at jlab.org>
Subject: Re: Subcontract PO Accruals - April 2025 - 3rd Request



Hello,

I was out sick yesterday,

Akima has been on hold since 3/17/25.

Am I still required to complete the form?

Jennifer



________________________________

From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Monday, April 21, 2025 1:04 PM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Ciprian Gal <ciprian at jlab.org<mailto:ciprian at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; Jennifer Williams <jennifer at jlab.org<mailto:jennifer at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Ebony Beaver <beaver at jlab.org<mailto:beaver at jlab.org>>; Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Seth Frisby <frisby at jlab.org<mailto:frisby at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Mark Kevin Jones <jones at jlab.org<mailto:jones at jlab.org>>; Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Gail Frayne <lucento at jlab.org<mailto:lucento at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - April 2025 - 3rd Request



All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



Submittals were originally requested by Friday, April 18, 2025.  It is imperative that we receive a response by COB Today, April 21, 2025, so that needed accruals can be processed before Month End in Accordance with our contract requirements.



Please complete the Subcontract Percent Complete Form ( PO Accrual Form) for work completed through April 28, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, today, Monday, April 21, 2025. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx.





Thanks,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]





From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Friday, April 18, 2025 4:56 PM
To: Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Ciprian Gal <ciprian at jlab.org<mailto:ciprian at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Jennifer Williams <jennifer at jlab.org<mailto:jennifer at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>; Whit Seay <wseay at jlab.org<mailto:wseay at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Ebony Beaver <beaver at jlab.org<mailto:beaver at jlab.org>>; John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>; Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Seth Frisby <frisby at jlab.org<mailto:frisby at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; James Fast <jfast at jlab.org<mailto:jfast at jlab.org>>; Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Mark Kevin Jones <jones at jlab.org<mailto:jones at jlab.org>>; Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Andrei Seryi <seryi at jlab.org<mailto:seryi at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - April 2025 - 2nd Request



All,



You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.



 Submittals were requested by COB Today, April 18, 2025. It is imperative that we receive a response by noon Tuesday, April 22, 2025.



 Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through April 28,2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



 Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****





Thanks,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[cid:image003.png at 01DBB38E.04669040]





From: Sham Brakhas
Sent: Wednesday, April 16, 2025 9:30 AM
To: Todd Alther <alther at jlab.org<mailto:alther at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Ciprian Gal <ciprian at JLAB.ORG<mailto:ciprian at JLAB.ORG>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Dave Gaskell <gaskelld at jlab.org<mailto:gaskelld at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at JLAB.ORG<mailto:ghoshal at JLAB.ORG>>; Sandesh Gopinath <gopinath at JLAB.ORG<mailto:gopinath at JLAB.ORG>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at JLAB.ORG<mailto:huque at JLAB.ORG>>; Jennifer Williams <jennifer at jlab.org<mailto:jennifer at jlab.org>>; Giuseppina Tenbusch <jessie at JLAB.ORG<mailto:jessie at JLAB.ORG>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Tom Renzo <renzo at JLAB.ORG<mailto:renzo at JLAB.ORG>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Jamie Shiflett <shiflett at jlab.org<mailto:shiflett at jlab.org>>; Sourav Tarafdar <stara at jlab.org<mailto:stara at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at JLAB.ORG<mailto:wang at JLAB.ORG>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Brian Hill <bdhill at jlab.org<mailto:bdhill at jlab.org>>; Ciprian Gal <ciprian at JLAB.ORG<mailto:ciprian at JLAB.ORG>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at JLAB.ORG<mailto:eaevans at JLAB.ORG>>; Klaus Dehmelt <kdehmelt at JLAB.ORG<mailto:kdehmelt at JLAB.ORG>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Renuka Rajput-Ghoshal <renuka at JLAB.ORG<mailto:renuka at JLAB.ORG>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Whit Seay <wseay at JLAB.ORG<mailto:wseay at JLAB.ORG>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - April 2025 - 1st Request



All,



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



Please complete the Subcontract Percent Complete Form for work completed through April 28, 2025 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Friday, April 18, 2025.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****



**** Please note that you can submit accruals, to evpo at jlab.org<mailto:evpo at jlab.org>, prior to receiving the month end notices.***







Regards,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]


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