[Evpo] MIT 24-D0863 90410313 01 08 25-$7, 797.29 Approval Needed Within 5 Business Days

Wed Jan 22 09:33:46 EST 2025

Hi Rolf,

For clarity in future months, please email to evpo at jlab.org<mailto:evpo at jlab.org>  the accrual form with the month's accrual or state 'no accrual' in the email. No invoice is needed.

Thanks!

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org
757-269-5108

From: Rolf Ent <ent at jlab.org>
Sent: Wednesday, January 22, 2025 9:29 AM
To: Connie Adams <cadams at jlab.org>; Sham Brakhas <brakhas at jlab.org>
Cc: Giuseppina Tenbusch <jessie at jlab.org>; evpo at jlab.org; Mitchell Laney <laney at jlab.org>
Subject: Re: [Evpo] MIT 24-D0863 90410313 01 08 25-$7, 797.29 **Approval Needed Within 5 Business Days**

Hi Connie,

we did, implicitly. I get the invoices each month and check the progress end of each month, so I would cc evpo when I approve the invoice, and that gives the "last month's accrual", and I would always run a bit behind. Of course, it is likely that we will get the next month accrual, but as TR I have no way to judge it yet until I see the progress.

I followed exactly the discussions.

Best regards,  Rolf

________________________________
From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Wednesday, January 22, 2025 9:23 AM
To: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Cc: Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>
Subject: RE: [Evpo] MIT 24-D0863 90410313 01 08 25-$7, 797.29 **Approval Needed Within 5 Business Days**

Thanks Rolf!

We will note no accrual for SubK PO 24-D0863 for January 2025, however, we never discussed reporting 1 month behind in our Teams meeting.  We only discuss how to report and not what to report.  Perhaps it was a different discussion.

Thanks again!

Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108

From: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Sent: Wednesday, January 22, 2025 9:10 AM
To: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Cc: Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>
Subject: Re: [Evpo] MIT 24-D0863 90410313 01 08 25-$7, 797.29 **Approval Needed Within 5 Business Days**

Yes, this is correct and follows the December discussion, I plan to just be one month behind each time, so this was only for December and no further accrual for January yet.

________________________________

From: Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>
Sent: Wednesday, January 22, 2025 9:02 AM
To: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Cc: Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>
Subject: RE: [Evpo] MIT 24-D0863 90410313 01 08 25-$7, 797.29 **Approval Needed Within 5 Business Days**

Morning Rolf,

Please understand that our role is to process monthly accruals.  Attaching invoices does not satisfy the accrual need unless it was already processed which would likely result in your submitting a 'no accrual'.

The invoice you attached is for December 2024 and not for January 2025 which is the timeframe we request/seek.

If there is no accrual needed for 24-D0863 as of January 29, 2025 please respond back with 'no accrual'.

[cid:image002.png at 01DB6CB0.BA24CF20]

We appreciate your help!

Thanks,

[cid:image004.png at 01DB6CB0.BA24CF20]

Connie Adams

Financial Systems Accountant

Jefferson Science Associates LLC/Jefferson Lab

E-mail: cadams at jlab.org<mailto:cadams at jlab.org>

757-269-5108

From: Evpo <evpo-bounces at jlab.org<mailto:evpo-bounces at jlab.org>> On Behalf Of Rolf Ent via Evpo
Sent: Tuesday, January 21, 2025 5:17 PM
To: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Cc: evpo at jlab.org<mailto:evpo at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>
Subject: Re: [Evpo] MIT 24-D0863 90410313 01 08 25-$7, 797.29 **Approval Needed Within 5 Business Days**

But it was attached to the previous mail, and the accrual was in there. I followed exactly what was discussed in December.

The accrual was $7,797.29 and the total was now $74,430.25.

Best regards,  Rolf

________________________________

From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Tuesday, January 21, 2025 5:14 PM
To: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Cc: evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>
Subject: RE: MIT 24-D0863 90410313 01 08 25-$7,797.29 **Approval Needed Within 5 Business Days**

Good Afternoon Rolf,

Still I have not seen the invoice come from Rochelle, that is why we still need an email from you to say No Accrual,

We appreciate your help,

Thanks,

Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

From: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Sent: Friday, January 17, 2025 12:19 PM
To: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Cc: evpo at jlab.org<mailto:evpo at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>
Subject: Fw: MIT 24-D0863 90410313 01 08 25-$7,797.29 **Approval Needed Within 5 Business Days**

Dear Sham,

apologies, I forgot to cc you yesterday on this mail, as discussed in December. This was the next monthly invoice/accrual for MIT 24-D0863.

Best regards,  Rolf

________________________________

From: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Sent: Thursday, January 16, 2025 8:23 AM
To: Rochelle Banks <rbanks at jlab.org<mailto:rbanks at jlab.org>>
Cc: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>
Subject: Fw: MIT 24-D0863 90410313 01 08 25-$7,797.29 **Approval Needed Within 5 Business Days**

Dear Rochelle,

I did get the update overnight from MIT on the work progress in December, so yes, this is confirmed: the services have been received and the work progress has been made.

Best regards,  Rolf

________________________________

From: Rochelle Banks <rbanks at jlab.org<mailto:rbanks at jlab.org>>
Sent: Wednesday, January 8, 2025 10:56 AM
To: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Cc: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>
Subject: MIT 24-D0863 90410313 01 08 25-$7,797.29 **Approval Needed Within 5 Business Days**

Hi Rolf

Please review the MIT   invoice#90410313   in the amount of $7,797.29  for PO#24-D0863  and confirm that the materials and/or services have been received and are accurately billed. Upon concurrence, please respond with your approval.

Per policy, you have five (5) business days to respond with your approval; otherwise, if there is an issue, please let me know immediately.

When responding to this e-mail, please FORWARD instead of Reply so that the attachment stays intact.

Thank you,

Rochelle Banks

Accounts Payable Lead

**Remote Office Hours- Mon- Thur 7:30 am-5:00 pm; Fri 8:00am-12:00pm

Jefferson Science Associates LLC

Phone 757-269-5081

E-mail: rbanks at jlab.org<mailto:rbanks at jlab.org>

[cid:image006.png at 01DB6CB0.BA24CF20]

Purchase Order Vendors A - K,

Sub-Contractors A - Z, Vendor Prepayments, Bill.com,

Vendor Maintenance, Check Depositing, Check Run, Payment Inquiries

________________________________

From: Katrina M Ricotta <walkerk at mit.edu<mailto:walkerk at mit.edu>>
Sent: Wednesday, January 8, 2025 10:40 AM
To: Finance Account <finance at jlab.org<mailto:finance at jlab.org>>
Cc: Mary Kathleen Curtin <mcurtin at mit.edu<mailto:mcurtin at mit.edu>>
Subject: [EXTERNAL] MIT Invoice 90410313

Hello,

Please see the attached invoice.

Thanks,

Katrina

Katrina Ricotta

Senior Staff Accountant, Accounts Receivable | Massachusetts Institute of Technology

Office of the Vice President for Finance, Building NE 49-3000

Email: walkerk at mit.edu<mailto:walkerk at mit.edu> | Phone: 617-258-8170

Gender Pronouns: she, her, hers

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