[Evpo] Subcontract PO Accruals - March 2025 - 2nd Request
Sham Brakhas
brakhas at jlab.org
Fri Mar 21 15:58:45 EDT 2025
Good Afternoon,
I am processing the monthly accruals for the attached PO, and I realized the following :
* Complete through date need to be changed to 03/27/2025
[cid:image002.png at 01DB9A7A.1DC61510]
* Line 1 is already vouchered at 100% we cannot decrease it to 55%.
Please make the necessary changed and resubmit the accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.
Thanks,
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]
From: Evpo <evpo-bounces at jlab.org> On Behalf Of Haipeng Wang via Evpo
Sent: Friday, March 21, 2025 9:46 AM
To: evpo at jlab.org
Subject: Re: [Evpo] Subcontract PO Accruals - March 2025 - 2nd Request
________________________________
From: Liz Ferguson
Sent: Thursday, March 20, 2025 9:19 AM
To: Gianluigi Ciovati; Haipeng Wang; Curt Hovater; Naeem Huque; Robert Rimmer; Anne-Marie Valente; Shaoheng Wang; Matt Weaks; Xavier Gomez
Cc: Mike Spata
Subject: Fw: Subcontract PO Accruals - March 2025 - 2nd Request
Good morning,
If you need any assistance completing your monthly Subcontract PO Accrual forms, please reach out to me today.
I've copied Sham Brakhas' email below with the final deadline of noon tomorrow Fri 03/21/25 and submission requirements.
[cid:image001.png at 01DB9A79.B44C2110]
From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Date: Wednesday, March 19, 2025 at 16:47
Subject: Subcontract PO Accruals - March 2025 - 2nd Request
All,
You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.
Submittals were requested by COB Today, March 19, 2025. It is imperative that we receive a response by noon Friday, March 21, 2025.
Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through March 27,2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.
Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****
Thanks,
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[cid:image003.png at 01DB9A79.B44C2110]
Thank you,
Liz
Liz Ferguson, MPA
Budget Analyst, Accelerator Division (1.04)
Jefferson Lab | lizf at jlab.org<mailto:lizf at jlab.org> | 757-269-5413
________________________________
From: Andrei Seryi <seryi at jlab.org<mailto:seryi at jlab.org>>
Sent: Thursday, March 20, 2025 9:04 AM
To: Liz Ferguson <lizf at jlab.org<mailto:lizf at jlab.org>>
Cc: Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>
Subject: RE: Subcontract PO Accruals - March 2025 - 2nd Request
Hi Liz,
Yes, please follow with Acc contacts to see if they need help.
Many thanks!
Andrei
From: Liz Ferguson <lizf at jlab.org<mailto:lizf at jlab.org>>
Sent: Thursday, March 20, 2025 9:03 AM
To: Andrei Seryi <seryi at jlab.org<mailto:seryi at jlab.org>>
Cc: Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>
Subject: Re: Subcontract PO Accruals - March 2025 - 2nd Request
Hi Andrei,
I reached out to Sham and she said this is a regular deliverable due monthly. I included her response below.
She sends a 1st email to just the division's primary point of contact for each Subcontract PO, and only sends a 2nd email with copy to supervisors if she has not heard back yet.
Do you want me to reach out to the Accel staff POC1s to see if they need help? Looks like they mainly need to provide a work progress status (% complete and description).
________________________________
From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Thursday, March 20, 2025 8:42 AM
To: Liz Ferguson <lizf at jlab.org<mailto:lizf at jlab.org>>
Cc: Brandon Singleton <brandons at jlab.org<mailto:brandons at jlab.org>>; Chris Hayes <holdzkom at jlab.org<mailto:holdzkom at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>
Subject: RE: Subcontract PO Accruals - March 2025 - 2nd Request
Good Morning Liz,
We send this email every month for the SUBK ACCRUALS, I see that Andrei Seryi is in this email because he is the supervisor for (James Hovater) , James is the POC1 for PO 22-C1527, He is responsible to send us the information, we usually send the first email only to the POC1, then if they don’t reply for the second email we will add the supervisors.
Hope that helps,
Thanks,
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]
Thank you,
Liz
Liz Ferguson, MPA
Budget Analyst, Accelerator Division (1.04)
Jefferson Lab | lizf at jlab.org<mailto:lizf at jlab.org> | 757-269-5413
________________________________
From: Liz Ferguson <lizf at jlab.org<mailto:lizf at jlab.org>>
Sent: Thursday, March 20, 2025 8:27 AM
To: Andrei Seryi <seryi at jlab.org<mailto:seryi at jlab.org>>
Cc: Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>
Subject: Fw: Subcontract PO Accruals - March 2025 - 2nd Request
Hi Andrei,
This is the first time I have seen this type of request also, so I will reach out to the email sender Sham Brakhas to better understand the request and get back to you.
Yes, I can help them with the Accel POs.
Thank you,
Liz
Liz Ferguson, MPA
Budget Analyst, Accelerator Division (1.04)
Jefferson Lab | lizf at jlab.org<mailto:lizf at jlab.org> | 757-269-5413
________________________________
From: Andrei Seryi <seryi at jlab.org<mailto:seryi at jlab.org>>
Sent: Wednesday, March 19, 2025 6:55 PM
To: Liz Ferguson <lizf at jlab.org<mailto:lizf at jlab.org>>
Cc: Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>
Subject: FW: Subcontract PO Accruals - March 2025 - 2nd Request
Good evening Liz,
Here is some urgent request. I haven’t seen such requests before. Is this something regular, or special?
Is it something you can help to Acc colleagues with?
Thanks
Andrei
From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Date: Wednesday, March 19, 2025 at 16:47
To: Todd Alther <alther at jlab.org<mailto:alther at jlab.org>>, Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>, Ciprian Gal <ciprian at jlab.org<mailto:ciprian at jlab.org>>, Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>, Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>, Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>, Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>, Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>, Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>, Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>, Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>, Jennifer Williams <jennifer at jlab.org<mailto:jennifer at jlab.org>>, Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>, David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>, Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>, Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>, Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>, Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>, James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>, Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>, Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>, Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>, Jamie Shiflett <shiflett at jlab.org<mailto:shiflett at jlab.org>>, Spata Mike <spata at jlab.org<mailto:spata at jlab.org>>, Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>, Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>, Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>, Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>, Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>, Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>, Whit Seay <wseay at jlab.org<mailto:wseay at jlab.org>>, Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>, Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>, Ebony Beaver <beaver at jlab.org<mailto:beaver at jlab.org>>, John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>, Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>, Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>, Drew Weisenberger <drew at jlab.org<mailto:drew at jlab.org>>, Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>, Seth Frisby <frisby at jlab.org<mailto:frisby at jlab.org>>, Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>, Kent Hammack <hammack at jlab.org<mailto:hammack at jlab.org>>, Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>, Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>, Mark Kevin Jones <jones at jlab.org<mailto:jones at jlab.org>>, Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>, Cynthia Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>, Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>, Steven Lassiter <lassiter at jlab.org<mailto:lassiter at jlab.org>>, DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>, Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>, "richarda at jlab.org<mailto:richarda at jlab.org>" <richarda at jlab.org<mailto:richarda at jlab.org>>, Andrei Seryi <seryi at jlab.org<mailto:seryi at jlab.org>>, Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>, Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>, Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>, Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>, Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>, Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>, Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - March 2025 - 2nd Request
All,
You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.
Submittals were requested by COB Today, March 19, 2025. It is imperative that we receive a response by noon Friday, March 21, 2025.
Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through March 27,2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.
Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****
Thanks,
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[cid:image003.png at 01DB9A79.B44C2110]
From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Monday, March 17, 2025 9:01 AM
To: Todd Alther <alther at jlab.org<mailto:alther at jlab.org>>; Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Ciprian Gal <ciprian at jlab.org<mailto:ciprian at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Adam Cutler <cutler at jlab.org<mailto:cutler at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Duane Bourne <duane at jlab.org<mailto:duane at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Dave Gaskell <gaskelld at jlab.org<mailto:gaskelld at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jennifer Williams <jennifer at jlab.org<mailto:jennifer at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Maynard Brown <maynardb at jlab.org<mailto:maynardb at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Patrick Achenbach <patricka at jlab.org<mailto:patricka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Jamie Shiflett <shiflett at jlab.org<mailto:shiflett at jlab.org>>; Sourav Tarafdar <stara at jlab.org<mailto:stara at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Brian Hill <bdhill at jlab.org<mailto:bdhill at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Lauren Hansen <lhansen at jlab.org<mailto:lhansen at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Whit Seay <wseay at jlab.org<mailto:wseay at jlab.org>>; Xavier Gomez <xgomez at jlab.org<mailto:xgomez at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - March 2025 - 1st Request
All,
You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.
Please complete the Subcontract Percent Complete Form for work completed through March 27, 2025 (this is that date that you will use on the PO Accrual Form as well). It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.
**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Wednesday, March 19, 2025. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****
**** Please note that you can submit accruals, to evpo at jlab.org<mailto:evpo at jlab.org>, prior to receiving the month end notices.***
Regards,
Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]
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