[Evpo] Subcontract PO Accruals - YEAR END 2025 - 3rd Request: PO 24-C0532-0

Tue Sep 23 08:22:26 EDT 2025

Good Morning Stepan,

Please see the PO-Register , if the lines are Vouchered at any percentage we cannot decrease the amount, for example line 1 is Vouchered at 100% we cannot decrease the amount, and please add the Complete though date 09/30/2025.

[cid:20bff6a4-acfa-434d-99c0-2e7a257a535e]

Let me know if you need help,

Thanks,

Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

________________________________
From: Stepan Stepanyan <stepanya at jlab.org>
Sent: Monday, September 22, 2025 6:15 PM
To: Sham Brakhas <brakhas at jlab.org>
Subject: Re: Subcontract PO Accruals - YEAR END 2025 - 3rd Request: PO 24-C0532-0

Hello Sham,

Attached is the completed form (as much as I understand). Please let me know if anything else is required.

Regards,
Stepan

On Sep 22, 2025, at 3:48 PM, Sham Brakhas <brakhas at jlab.org> wrote:

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals ASAP.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, September 23, 2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.

Thank for your speedy response to this matter!

Respectfully Submitted,

Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
<image.png>

________________________________
From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Tuesday, September 16, 2025 5:06 PM
To: Adam Grabowski <adamg at jlab.org<mailto:adamg at jlab.org>>; Todd Alther <alther at jlab.org<mailto:alther at jlab.org>>; Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Fernando Barbosa <barbosa at jlab.org<mailto:barbosa at jlab.org>>; Ebony Beaver <beaver at jlab.org<mailto:beaver at jlab.org>>; Christine Fragapane <chummel at jlab.org<mailto:chummel at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Daniel Galway <galway at jlab.org<mailto:galway at jlab.org>>; Dave Gaskell <gaskelld at jlab.org<mailto:gaskelld at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Joseph Matalevich <josephm at jlab.org<mailto:josephm at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Maxwell Roy <maxwellr at jlab.org<mailto:maxwellr at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Peter Owen <powen at jlab.org<mailto:powen at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; Russ Fries <rfries at jlab.org<mailto:rfries at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>
Cc: Brian Hill <bdhill at jlab.org<mailto:bdhill at jlab.org>>; John Buttles <buttles at jlab.org<mailto:buttles at jlab.org>>; Connor Clark <cclark at jlab.org<mailto:cclark at jlab.org>>; Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Seth Frisby <frisby at jlab.org<mailto:frisby at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Curt Hovater <hovater at jlab.org<mailto:hovater at jlab.org>>; Thomas Huratiak <huratiak at jlab.org<mailto:huratiak at jlab.org>>; Mark Kevin Jones <jones at jlab.org<mailto:jones at jlab.org>>; Kirk Davis <kdavis at jlab.org<mailto:kdavis at jlab.org>>; Kelvin Edwards <kelvin at jlab.org<mailto:kelvin at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Sharon Williams <swill at jlab.org<mailto:swill at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Fw: Subcontract PO Accruals - YEAR END 2025 - 2nd Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, September 23, 2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.

Thank for your speedy response to this matter!

Respectfully Submitted,

Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
<image.png>

________________________________
From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Thursday, September 11, 2025 4:55 PM
To: Todd Alther <alther at jlab.org<mailto:alther at jlab.org>>; Fernando Barbosa <barbosa at jlab.org<mailto:barbosa at jlab.org>>; Ebony Beaver <beaver at jlab.org<mailto:beaver at jlab.org>>; Ciprian Gal <ciprian at jlab.org<mailto:ciprian at jlab.org>>; Zack Conway <conway at jlab.org<mailto:conway at jlab.org>>; Corry Smith <csmith at jlab.org<mailto:csmith at jlab.org>>; Chris Cuevas <cuevas at jlab.org<mailto:cuevas at jlab.org>>; Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>; Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>; Tanya-Gaye Stewart <fraites at jlab.org<mailto:fraites at jlab.org>>; Daniel Galway <galway at jlab.org<mailto:galway at jlab.org>>; Dave Gaskell <gaskelld at jlab.org<mailto:gaskelld at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Haipeng Wang <haipeng at jlab.org<mailto:haipeng at jlab.org>>; John Vennekate <hannesv at jlab.org<mailto:hannesv at jlab.org>>; Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>; Jennifer Williams <jennifer at jlab.org<mailto:jennifer at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>; Onish Kumar <okumar at jlab.org<mailto:okumar at jlab.org>>; Peter Owen <powen at jlab.org<mailto:powen at jlab.org>>; Tom Renzo <renzo at jlab.org<mailto:renzo at jlab.org>>; rfries at jlab.org<mailto:rfries at jlab.org> <rfries at jlab.org<mailto:rfries at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Steve Smith <sjsmith at jlab.org<mailto:sjsmith at jlab.org>>; Sourav Tarafdar <stara at jlab.org<mailto:stara at jlab.org>>; Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Sherry Thomas <sthomas at jlab.org<mailto:sthomas at jlab.org>>; Todd Coates <tcoates at jlab.org<mailto:tcoates at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Shaoheng Wang <wang at jlab.org<mailto:wang at jlab.org>>; William Baumgartner <wbaum at jlab.org<mailto:wbaum at jlab.org>>; Matt Weaks <weaksmc at jlab.org<mailto:weaksmc at jlab.org>>; Robin Wines <wines at jlab.org<mailto:wines at jlab.org>>; Benedikt Zihlmann <zihlmann at jlab.org<mailto:zihlmann at jlab.org>>; Carl Zorn <zorn at jlab.org<mailto:zorn at jlab.org>>
Cc: Tony Risk <antonior at jlab.org<mailto:antonior at jlab.org>>; Brian Hill <bdhill at jlab.org<mailto:bdhill at jlab.org>>; Christine Fragapane <chummel at jlab.org<mailto:chummel at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Joel Dolbeck <dolbeck at jlab.org<mailto:dolbeck at jlab.org>>; Eden Evans <eaevans at jlab.org<mailto:eaevans at jlab.org>>; Hai Dong <hdong at jlab.org<mailto:hdong at jlab.org>>; Joseph Matalevich <josephm at jlab.org<mailto:josephm at jlab.org>>; David Kashy <kashy at jlab.org<mailto:kashy at jlab.org>>; Klaus Dehmelt <kdehmelt at jlab.org<mailto:kdehmelt at jlab.org>>; Kate Mace <kmace at jlab.org<mailto:kmace at jlab.org>>; Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>; Maxwell Roy <maxwellr at jlab.org<mailto:maxwellr at jlab.org>>; Natalie Carter <ncarter at jlab.org<mailto:ncarter at jlab.org>>; Robert Rimmer <rarimmer at jlab.org<mailto:rarimmer at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Scott Bentivegna <scottb at jlab.org<mailto:scottb at jlab.org>>; Young-Min Shin <shin at jlab.org<mailto:shin at jlab.org>>; Mike Spata <spata at jlab.org<mailto:spata at jlab.org>>; Whit Seay <wseay at jlab.org<mailto:wseay at jlab.org>>; Amrit Yegneswaran <yeg at jlab.org<mailto:yeg at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>; Connie Adams <cadams at jlab.org<mailto:cadams at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - YEAR END 2025 - 1st Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 23, 2025.
 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, September 23, 2025. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org>  stating you have nothing to accrue for PO# xxx-xxxxxx.****

Thank for your speedy response to this matter!

Respectfully Submitted,

Sham Brakhas
Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
<image.png>

<PO Accrual Form.xlsx><SUBCONTRACT PO STATUS REPORT_SEPTEMBER-3.xlsx>

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