[Evpo] Subcontract PO Accruals - YEAR END 2025 - 3rd Request

Tue Sep 23 09:41:01 EDT 2025

Good Morning,

Please change the complete though date to 09/30/2025,

[cid:e01f7b10-1035-4fdb-a8bf-d471ea019d17]

Please send it back as soon as possible so i will be able to process it for the month end,

thanks,

Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

________________________________
From: Fernando Barbosa <barbosa at jlab.org>
Sent: Tuesday, September 23, 2025 9:19 AM
To: Sham Brakhas <brakhas at jlab.org>
Cc: Fernando Barbosa <barbosa at jlab.org>
Subject: Re: Subcontract PO Accruals - YEAR END 2025 - 3rd Request

Hello Sham,

Please find attached the accrual form for 25-C1418.

Best regards,
Fernando

________________________________
From: Sham Brakhas <brakhas at jlab.org>
Sent: Monday, September 22, 2025 3:48 PM
To: Tony Risk <antonior at jlab.org>; Fernando Barbosa <barbosa at jlab.org>; Michael Dion <dion at jlab.org>; Eden Evans <eaevans at jlab.org>; Daniel Galway <galway at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Sandesh Gopinath <gopinath at jlab.org>; Haipeng Wang <haipeng at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; Joseph Matalevich <josephm at jlab.org>; David Kashy <kashy at jlab.org>; Robert Rimmer <rarimmer at jlab.org>; Mike Spata <spata at jlab.org>; Stepan Stepanyan <stepanya at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Todd Coates <tcoates at jlab.org>; Brittany Dennis <tolbert at jlab.org>; Anne-Marie Valente <valente at jlab.org>; Shaoheng Wang <wang at jlab.org>; Matt Weaks <weaksmc at jlab.org>
Cc: Ebony Beaver <beaver at jlab.org>; John Buttles <buttles at jlab.org>; Connor Clark <cclark at jlab.org>; Cedric Jackson <cedric at jlab.org>; Chris Cuevas <cuevas at jlab.org>; Seth Frisby <frisby at jlab.org>; Rongli Geng <geng at jlab.org>; Thomas Huratiak <huratiak at jlab.org>; Kelvin Edwards <kelvin at jlab.org>; Cynthia (Thia) Keppel <keppel at jlab.org>; Mitchell Laney <laney at jlab.org>; DeAnn Maddox <maddox at jlab.org>; Mike Bevins <mbevins at jlab.org>; Michele Khasidis <michele at jlab.org>; Brittany Dennis <tolbert at jlab.org>; Melissa Torres <torres at jlab.org>; Johnathon Huff <jhuff at jlab.org>; Gail Frayne <lucento at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Sham Brakhas <brakhas at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: Subcontract PO Accruals - YEAR END 2025 - 3rd Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals ASAP.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, September 23, 2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.

Thank for your speedy response to this matter!

Respectfully Submitted,

Sham Brakhas

Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

________________________________
From: Sham Brakhas <brakhas at jlab.org>
Sent: Tuesday, September 16, 2025 5:06 PM
To: Adam Grabowski <adamg at jlab.org>; Todd Alther <alther at jlab.org>; Tony Risk <antonior at jlab.org>; Fernando Barbosa <barbosa at jlab.org>; Ebony Beaver <beaver at jlab.org>; Christine Fragapane <chummel at jlab.org>; Corry Smith <csmith at jlab.org>; Philip Denny <denny at jlab.org>; Michael Dion <dion at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Eden Evans <eaevans at jlab.org>; Rolf Ent <ent at jlab.org>; Daniel Galway <galway at jlab.org>; Dave Gaskell <gaskelld at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Sandesh Gopinath <gopinath at jlab.org>; Haipeng Wang <haipeng at jlab.org>; Naeem Huque <huque at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; Joseph Matalevich <josephm at jlab.org>; David Kashy <kashy at jlab.org>; Katherine Wilson <kwilson at jlab.org>; Maxwell Roy <maxwellr at jlab.org>; Onish Kumar <okumar at jlab.org>; Peter Owen <powen at jlab.org>; Robert Rimmer <rarimmer at jlab.org>; Renuka Rajput-Ghoshal <renuka at jlab.org>; Tom Renzo <renzo at jlab.org>; Russ Fries <rfries at jlab.org>; Young-Min Shin <shin at jlab.org>; Mike Spata <spata at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Todd Coates <tcoates at jlab.org>; Brittany Dennis <tolbert at jlab.org>; Anne-Marie Valente <valente at jlab.org>; Shaoheng Wang <wang at jlab.org>; William Baumgartner <wbaum at jlab.org>; Matt Weaks <weaksmc at jlab.org>; Amrit Yegneswaran <yeg at jlab.org>
Cc: Brian Hill <bdhill at jlab.org>; John Buttles <buttles at jlab.org>; Connor Clark <cclark at jlab.org>; Cedric Jackson <cedric at jlab.org>; Charlie Kim <ckim at jlab.org>; Zack Conway <conway at jlab.org>; Chris Cuevas <cuevas at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Seth Frisby <frisby at jlab.org>; Rongli Geng <geng at jlab.org>; Curt Hovater <hovater at jlab.org>; Thomas Huratiak <huratiak at jlab.org>; Mark Kevin Jones <jones at jlab.org>; Kirk Davis <kdavis at jlab.org>; Kelvin Edwards <kelvin at jlab.org>; Cynthia (Thia) Keppel <keppel at jlab.org>; Mitchell Laney <laney at jlab.org>; DeAnn Maddox <maddox at jlab.org>; Mike Bevins <mbevins at jlab.org>; Michele Khasidis <michele at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Sharon Williams <swill at jlab.org>; Melissa Torres <torres at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Sham Brakhas <brakhas at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: Fw: Subcontract PO Accruals - YEAR END 2025 - 2nd Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, September 23, 2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.

Thank for your speedy response to this matter!

Respectfully Submitted,

Sham Brakhas

Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

________________________________
From: Sham Brakhas <brakhas at jlab.org>
Sent: Thursday, September 11, 2025 4:55 PM
To: Todd Alther <alther at jlab.org>; Fernando Barbosa <barbosa at jlab.org>; Ebony Beaver <beaver at jlab.org>; Ciprian Gal <ciprian at jlab.org>; Zack Conway <conway at jlab.org>; Corry Smith <csmith at jlab.org>; Chris Cuevas <cuevas at jlab.org>; Philip Denny <denny at jlab.org>; Rolf Ent <ent at jlab.org>; Tanya-Gaye Stewart <fraites at jlab.org>; Daniel Galway <galway at jlab.org>; Dave Gaskell <gaskelld at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Probir Ghoshal <ghoshal at jlab.org>; Sandesh Gopinath <gopinath at jlab.org>; Haipeng Wang <haipeng at jlab.org>; John Vennekate <hannesv at jlab.org>; Naeem Huque <huque at jlab.org>; Jennifer Williams <jennifer at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org>; James Nigg <nigg at jlab.org>; Onish Kumar <okumar at jlab.org>; Peter Owen <powen at jlab.org>; Tom Renzo <renzo at jlab.org>; rfries at jlab.org <rfries at jlab.org>; Scott Bentivegna <scottb at jlab.org>; Steve Smith <sjsmith at jlab.org>; Sourav Tarafdar <stara at jlab.org>; Carolyn Stepney <stepney at jlab.org>; Sherry Thomas <sthomas at jlab.org>; Todd Coates <tcoates at jlab.org>; Brittany Dennis <tolbert at jlab.org>; Anne-Marie Valente <valente at jlab.org>; Shaoheng Wang <wang at jlab.org>; William Baumgartner <wbaum at jlab.org>; Matt Weaks <weaksmc at jlab.org>; Robin Wines <wines at jlab.org>; Benedikt Zihlmann <zihlmann at jlab.org>; Carl Zorn <zorn at jlab.org>
Cc: Tony Risk <antonior at jlab.org>; Brian Hill <bdhill at jlab.org>; Christine Fragapane <chummel at jlab.org>; Michael Dion <dion at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Eden Evans <eaevans at jlab.org>; Hai Dong <hdong at jlab.org>; Joseph Matalevich <josephm at jlab.org>; David Kashy <kashy at jlab.org>; Klaus Dehmelt <kdehmelt at jlab.org>; Kate Mace <kmace at jlab.org>; Katherine Wilson <kwilson at jlab.org>; Maxwell Roy <maxwellr at jlab.org>; Natalie Carter <ncarter at jlab.org>; Robert Rimmer <rarimmer at jlab.org>; Renuka Rajput-Ghoshal <renuka at jlab.org>; Scott Bentivegna <scottb at jlab.org>; Young-Min Shin <shin at jlab.org>; Mike Spata <spata at jlab.org>; Whit Seay <wseay at jlab.org>; Amrit Yegneswaran <yeg at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Sham Brakhas <brakhas at jlab.org>; Connie Adams <cadams at jlab.org>; Tori Hundley <hundley at jlab.org>
Subject: Subcontract PO Accruals - YEAR END 2025 - 1st Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals promptly.

Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved. Accruals are due by Tuesday, September 23, 2025.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Tuesday, September 23, 2025. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org>  stating you have nothing to accrue for PO# xxx-xxxxxx.****

Thank for your speedy response to this matter!

Respectfully Submitted,

Sham Brakhas

Finance & Payroll Accountant
Jefferson Science Associates LLC
Phone: 757-269-6860
E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>
[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

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