[Evpo] URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL

[Sham Brakhas]

Hi Carolyn,

NO, thank you for sending it, I will process it now,



Thanks,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]



________________________________
From: Carolyn Stepney <stepney at jlab.org>
Sent: Thursday, September 25, 2025 1:49 PM
To: Sham Brakhas <brakhas at jlab.org>
Subject: FW: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL


Did James send this to you?



From: James Nigg <nigg at jlab.org>
Sent: Thursday, September 25, 2025 9:20 AM
To: Carolyn Stepney <stepney at jlab.org>
Subject: RE: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL



Hi Carolyn,



Here it is, 10% complete well into submittals.



Jim



From: Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Sent: Thursday, September 25, 2025 9:10 AM
To: James Nigg <nigg at jlab.org<mailto:nigg at jlab.org>>
Subject: Fw: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL
Importance: High









Carolyn Stepney

Sr. Procurement Officer



Jefferson Science Associates<https://www.jlab.org/>

Thomas Jefferson National Accelerator Facility

12000 Jefferson Ave, Newport News VA 23606
Tel: (757)269-7232  |  Email: stepney at jlab.org<mailto:torres at jlab.org> (preferred)

________________________________

From: Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>
Sent: Thursday, September 25, 2025 7:26 AM
To: Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL



Hi Carolyn,

Please check with the TR on these 2 projects and get the accrual before 10:00 a.m. or sooner.  You may want to go fix this in MIS so you won’t be getting these emails :)

Thank you,

Melissa



Melissa Torres

Construction and Infrastructure Services Group Manager

Procurement Department

Jefferson Science Associates<https://www.jlab.org/>

Thomas Jefferson National Accelerator Facility

12000 Jefferson Ave, Newport News VA 23606
Tel: (757)269-7585  |  Email: torres at jlab.org<mailto:torres at jlab.org>

**Remote Offsite Mon-Fri: 7:00am - 3:30pm**



From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Wednesday, September 24, 2025 5:51 PM
To: Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>
Cc: evpo at jlab.org<mailto:evpo at jlab.org>
Subject: Subcontract PO Accrual - September 2025 - FINAL



Good Morning  Carolyn & Melissa



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



Submittals were originally requested  by Thursday September 11, 2025. Reminder emails were sent on Tuesday September 16, 2025 and Monday, September 22, 2025.   It is imperative that you forward September 2025 accruals ASAP.



This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals promptly.





Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by noon, Thursday, September 25, 2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.



Thank for your speedy response to this matter!

Respectfully Submitted,







Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]


-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/655094e7/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 7082 bytes
Desc: image001.png
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/655094e7/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Outlook-https___ww.png
Type: image/png
Size: 7082 bytes
Desc: Outlook-https___ww.png
URL: <https://mailman.jlab.org/pipermail/evpo/attachments/20250925/655094e7/attachment-0003.png>