[Evpo] URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL

[Sham Brakhas]

Good Morning,


Based on the attached accrual form you sent, I will mark the PO as no accrual for September,


Thanks,





Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]



________________________________
From: James Beason <beason at jlab.org>
Sent: Thursday, September 25, 2025 9:30 AM
To: Sham Brakhas <brakhas at jlab.org>
Cc: Carolyn Stepney <stepney at jlab.org>; Melissa Torres <torres at jlab.org>; evpo at jlab.org <evpo at jlab.org>
Subject: FW: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL


Good morning,



Attached is the completed form. Please let me know if you have questions.



Please note, specifically for this one attached, no work has been performed to date. Work is estimated to begin in October this year.



Thanks,



James Beason

Mechanical Engineer

Facilities Management & Logistics

☎ (757) 835-7717



[cid:e9048bc9-f235-477d-bb49-4f8228fae5da]



From: Carolyn Stepney <stepney at jlab.org>
Sent: Thursday, September 25, 2025 9:11 AM
To: James Beason <beason at jlab.org>
Subject: Fw: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL
Importance: High



Can you take care if thus before 10am. Cooling tower job





Carolyn Stepney

Sr. Procurement Officer



Jefferson Science Associates<https://www.jlab.org/>

Thomas Jefferson National Accelerator Facility

12000 Jefferson Ave, Newport News VA 23606
Tel: (757)269-7232  |  Email: stepney at jlab.org<mailto:torres at jlab.org> (preferred)

________________________________

From: Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>
Sent: Thursday, September 25, 2025 7:26 AM
To: Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>
Subject: URGENT - FW: Subcontract PO Accrual - September 2025 - FINAL



Hi Carolyn,

Please check with the TR on these 2 projects and get the accrual before 10:00 a.m. or sooner.  You may want to go fix this in MIS so you won’t be getting these emails :)

Thank you,

Melissa



Melissa Torres

Construction and Infrastructure Services Group Manager

Procurement Department

Jefferson Science Associates<https://www.jlab.org/>

Thomas Jefferson National Accelerator Facility

12000 Jefferson Ave, Newport News VA 23606
Tel: (757)269-7585  |  Email: torres at jlab.org<mailto:torres at jlab.org>

**Remote Offsite Mon-Fri: 7:00am - 3:30pm**



From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Wednesday, September 24, 2025 5:51 PM
To: Carolyn Stepney <stepney at jlab.org<mailto:stepney at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>
Cc: evpo at jlab.org<mailto:evpo at jlab.org>
Subject: Subcontract PO Accrual - September 2025 - FINAL



Good Morning  Carolyn & Melissa



You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.



Submittals were originally requested  by Thursday September 11, 2025. Reminder emails were sent on Tuesday September 16, 2025 and Monday, September 22, 2025.   It is imperative that you forward September 2025 accruals ASAP.



This is the Year End accruals where we have a very short window for completing this processing.  It is imperative that you forward September 2025 accruals promptly.





Please complete the Subcontract Percent Complete Form for estimated work completed through September 30, 2025 - this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with the estimated work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.



 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by noon, Thursday, September 25, 2025. If you have nothing to accrue, please email the address provided stating you have nothing to accrue for PO# xxx-xxxxxx.



Thank for your speedy response to this matter!

Respectfully Submitted,







Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]


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