[Halla_min] Hall A Minutes (10/1/2013)

[John LeRose]

Please see: http://hallaweb.jlab.org/news/minutes/minlinks.html
-- 
-JJL

John J. LeRose
Thomas Jefferson National Accelerator Facility
12000 Jefferson Ave.
Suite 4, MS 12H3
Newport News, Va. 23606
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Minutes of Hall A Group Meeting October 1, 2013
1)	Javier Gomez
a)	Gives presentation on work planning and control in the 
Physics Division
b)	See: 
https://userweb.jlab.org/~gomez/Work_planning_and_control_me
eting_slides.ppt
c)	Covers:
i)	How to analyze tasks and assign risk
ii)	Reviews some recent ?events? at the lab
iii)	Goes over ?Physics Division Work Planning Guidance?
(1)	Beware of the ?skill of the craft? designation. 
Consider who will be doing the work
iv)	Question asked re halist, how come everything is listed 
as ?pending? and nothing ever appears to be ?approved?? 
They?re working on it.
d)	This applies to all tasks, even those already underway. 
e)	Some useful links provided by Bert Manzlak
i)	JLab EH&S Manual Chapter 3210  Work Planning, Control and 
Authorization
(1)	http://www.jlab.org/ehs/ehsmanual/manual/3210.html
ii)	JLab EH&S Manual Chapter Appendix 3210 T3  Risk Code
(1)	https://www.jlab.org/ehs/ehsmanual/3210T3.htm
2)	Thia Keppel
a)	From the senior staff meeting:
i)	The helium reserve law has passed
ii)	PAC 41:
(1)	 has 4 new members
(2)	Meets the week of July 28th
(3)	May or may not be a regular PAC
iii)	Budgets
(1)	No traveling or purchasing this week (except for 
mission critical or safety issues)
(2)	Only scientists will travel on research funds
iv)	Re the DNP meeting, DOE gave permission just before the 
deadline, NSA still hasn?t
v)	Data management plan is complete
vi)	Software and computing review is scheduled for 
Thanksgiving week
vii)	New safety guided walkthroughs will be required for all 
in the 12 GeV era. Plan to have some guided walkthroughs 
during the Hall A collaboration meeting (get everyone in 
one fell swoop)
viii)	Blue Crab clean room disassembly will start up 
again this Thursday (10/3)
b)	Gmp collaboration meeting this Friday (10/4) at 15:00
c)	Testlab: if you plan to use space in the testlab over the 
next five years you need to specify your infrastructure 
needs (more than just space), e.g. power, LCW,  data needs 
etc. Give the information to Thia
d)	Spectrometer cooldown schedule: LN2 in November, Helium in 
January.
e)	The performance appraisal process has started
3)	Robin Wines
a)	12 GeV:
i)	last thing to do is the coating and installing of the 
raster tubes (estimate 5 weeks to delivery)
ii)	Compton is going together well. There?s a question 
about detector motion.
iii)	All parts for Gmp and DVCS are either in or on order
b)	SBS:
i)	Coil bids are due on October 14 (have at least 4 
interested vendors)
ii)	Steel modification drawings are in review
iii)	Putting together a cost estimate for lifting hardware
iv)	Working on support and assembly drawings
4)	Jessie Butler
a)	Expect Compton to be ?buttoned up? by the end of the week
b)	Continuing cryo checkout
c)	If you need anything moved to the Testlab, this week is a 
good time to do it.
5)	Bert Manzlak
a)	3 year electrical safety assessment was done last week. 
Added the annual lockout tagout assessment to it.
b)	No show stoppers
c)	See: 
http://hallaweb.jlab.org/news/minutes/RC_Summaries/Electrica
l%20Assessment%20Outbrief%2010%2026%202013.ppt
6)	Jian-Ping Chen says that the DOE site office laser safety visit 
went well
7)	Doug Higinbotham
a)	Still collecting volunteers for the DNP tours
b)	Re the OPS manual update, expect an e-mail detailing how to 
make updates (need to re-edit and add checklists) All stored 
in Git
-JJL