[Halla_min] Minutes of Hall A Group Meeting: April 3, 2018

[Stephanie Tysor]

Minutes of Hall A Group Meeting: April 3, 2018

1. Thia Keppel
   a. Senior Staff 
     i. Schedule/Budget – expectations are that we schedule beam to May 6!....not yet formally approved, expect 
              this week
       1. Javier moving schedule along for approval
       2. Will also start earlier in the Fall (end of July accelerator, August 23 start)
       3. What would be the needs of the Halls for 10 more weeks this year? (gasses, etc. Ok – anything else?)
     ii. Software & Computing Review May 14-15 (Hall B only
     iii. Back to the budget! $9.4M approved for ESR2
       1. May show up early May
     iv. Might even get SLI (Strategic Laboratory Improvement) funds for CBAF Center expansion. Still rumor at 
              the moment.
     v. Lab Agenda – need to complete
     vi. TAC Preparations. Be ready for meeting ~ June 14
       1. Physics follow up week of User Group meeting + A/C Meeting
       2. Need to get to Users ~ June 25
       3. Lots going on then, July operations Review, etc….
     vii. HUGS had record number applicants (63)! 1/3 international institutions
     viii. April 25 – 26 SURA Board of Trustees meeting on site this year
       1. Want a tour (B or D)
     ix. 5/2 also a 12 GeV celebration tour of both 
     x. Open House:
       1. Walt & Doug are coordinators
       2. B,C,D open….need exact walkways
       3. A, will be in a tent outside Hall C. What to put in it?
       4. Can set up things in ESB as well
     xi. Fellowship announcement out for PD’s & students to work on EIC, ½ time, can apply for activities of 
                dual relevance
       1. TDIS or High X
     xii. EIC Funds:  JLab 1.5M, BNL 3M, Extra 2M taxes….proposals got back $1.5M
       1. Didn’t fund electron cooling (our major risk) 
     xiii. REAL ODH alarm after Hall B magnet trips this weekend – needs a procedure

2. Whit Seay
   a. Continue to work on PREX/CREX and APEX mount
   b. Finalizing rear frame assembly for ECal and preparing for drawings
   c. Pavel is doing a background radiation study for SBS using the GMn beamline. Joyce is providing info on 
             the components so he can create his model

3. Jessie Butler
   a. Continue to support the experiment
   b. Had 2 hall accesses to move L-HRS to a small angle (16.8), remove sieve and change polarity
   c. Continue to work on SBS shielded beamline
   d. Currently have parts on order to try a different approach on the design of the 45 degree bends pieces
   e. Working with designer/engineer to make the SBS changeover as efficient as possible
   f. Continue to work with the vendor on procuring the water fitting needed to replace the water lines on our 
             Q1s for PREX2
   g. Received the initial drawings and quote and are working with the vendor to implement a few minor changes 
             before ordering the parts
   h. Continue working on putting together a maintenance plan for the summer down
   i. Began an inventory of our spare parts to make sure we have an accurate count of what we have on hand
   j. Cleaned up our spaces in the TED and excessed all unnecessary equipment/parts

4. Run coordinator – Evan McClellan



-- 
Stephanie Tysor
Hall A Administrative Assistant
Thomas Jefferson National Accelerator Facility
(office)757-269-6005 (fax)757-269-5235