[Hallc] Fwd: [All_staff] Lab Holiday Shutdown

[Erica Jones]

Good Morning,

         If you plan to be here on-sight during the shut down please let 
me know ASAP as I need to have this information_*NO Later than tomorrow 
by 4:00 pm*_ so I can turn this information in on time.

Thanks,
Erica


-------- Original Message --------
Subject: 	[All_staff] Lab Holiday Shutdown
Date: 	Thu, 5 Dec 2013 17:08:54 -0500 (EST)
From: 	Rhonda Barbosa <rbarbosa at jlab.org>
To: 	all staff <all_staff at jlab.org>



Colleagues:


The lab shutdown begins Friday, December 20 at 5 p.m. The Lab will 
reopen on Thursday, January 2, 2014. As a reminder, December 25, 30, 31 
as well as January 1, are designated as holidays. December 23, 24, 26 
and 27 are designated as shutdown days and can be taken as vacation days 
or as Leave Without Pay (LWOP). The LWOP option is available only during 
the lab shutdown. For those employees who elect LWOP, they must adhere 
to the guidelines detailed below. Employees are responsible for charging 
time to the leave codes as appropriate.


_*Exempt Employees*_

Exempt employees who elect to take LWOP cannot be on the premises during 
the shutdown and are not authorized to work during this time. Exempt 
employees who choose to charge LWOP in lieu of vacation must notify 
their supervisors and HR via email to Josh Cameron (jcameron at jlab.org 
<https://misportal.jlab.org/mis/apps/staff/staffmail.cfm?user=jcameron@jlab.org&fullname=Cameron%2C%20Joshua>)_no 
later than Friday, December 13, 2013.___

_
_

___*Non-Exempt Employees*_
Non-exempt employees who elect LWOP should only charge actual hours 
worked to their time sheets. An email from the non-exempt employee to 
Josh Cameron in HR (jcameron at jlab.org 
<https://misportal.jlab.org/mis/apps/staff/staffmail.cfm?user=jcameron@jlab.org&fullname=Cameron%2C%20Joshua>) 
and the immediate supervisor is required _no later than Friday, December 
13, 2013_if LWOP during the shutdown is selected.

Employees who elect LWOP are advised that sick and vacation leave 
accruals for the time sheet period will be prorated down. This proration 
is also true for the employer TIAA CREF contributions.
_
_Associate directors are responsible for submitting a list of employees 
required to work during the shutdown period to Rusty Sprouse by 12 p.m. 
(noon) Wednesday, December 18 using the attached form. For all exempt 
employees required to work during the holiday shutdown, adherence to the 
time-charging practices and on-site rules outlined above is essential.

During the shutdown, energy-saving measures will be in effect in Lab 
buildings including the TED, Test Lab, EEL, CEBAF Center, Service 
Support Center and ARC. This means that building temperatures will be 
reduced and certain equipment will be turned off to save energy.

Regards,
Rhonda
Human Resources



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