[Halld] [EXTERNAL] Re: Fwd: [Cuga] *Important Reminder* Details for registration requirements and guidelines for visiting Users- a message from JRIS

[Naomi Jarvis]

I think we just have to email jris at jlab.org (or Lorelei) to ask when our
access expires.  Mine also expires in 2021 but a few days after Matt's.

Naomi.

On Tue, Dec 3, 2019 at 1:05 PM Bill Briscoe <briscoe at gwu.edu> wrote:

> Same happened to me - all down the drain and wasted time...
>
> William J. Briscoe, Chair
> Department of Physics
> The George Washington University
> Director, GW Institute for Nuclear Studies (GWINS)
> Director, Data Analysis Center (DAC)
> 202-994-6788 (Foggy Bottom Campus)
> 571-553-8340 (Virginia Science and Technology Campus)
>
>
> On Tue, Dec 3, 2019 at 12:59 PM Shepherd, Matthew <mashephe at indiana.edu>
> wrote:
>
>>
>> Hi Elton,
>>
>> The last point of this email seems relevant.
>>
>> >  *   Returning U.S. citizens who already have approved registrations
>> and current training do not need to register. JRIS can confirm.
>>
>> I just sat down and filled out six of those registration forms for six
>> different planned trips to JLab in the next few months.  (I thought I'd
>> just do them all at once since they are a bit annoying.)  Then just now I
>> received an email from Gina Lawson stating that they are all going in the
>> digital trash bin since my current access is valid through May 17, 2021.
>>
>> To save someone else the time, can you provide concise guidance on how we
>> verify how long access is good for?  I don't know who JRIS is or how to
>> contact them for confirmation.
>>
>> Thanks,
>>
>> Matt
>>
>> ---------------------------------------------------------------------
>> Matthew Shepherd, Professor
>> Department of Physics, Indiana University, Swain West 265
>> 727 East Third Street, Bloomington, IN 47405
>>
>> Office Phone:  +1 812 856 5808
>>
>> > On Dec 3, 2019, at 9:41 AM, Elton Smith <elton at jlab.org> wrote:
>> >
>> > Hi all,
>> >
>> > We are already seeing some impact from the new rules and colleagues
>> coming to take shifts on GlueX. Please check the information below and make
>> sure that you allow for adequate time for processing.
>> >
>> > Thanks, Elton.
>> >
>> >
>> > -------- Forwarded Message --------
>> > Subject:      [Cuga] *Important Reminder* Details for registration
>> requirements and guidelines for visiting Users- a message from JRIS
>> > Date:         Tue, 3 Dec 2019 14:19:26 +0000
>> > From:         Lorelei Carlson <lorelei at jlab.org>
>> > To:   cuga at jlab.org <cuga at jlab.org>
>> >
>> >
>> >
>> > We wanted to remind our Users of these new requirements which started
>> April 1, 2019. Please emailjris at jlab.org <mailto:jris at jlab.org>  if you
>> have any questions. Registration information is as follows:
>> >
>> >  *   Non-U.S. citizens will be not be granted site access without
>> attaching a CV to their visit request.  Our visitor access documentation
>> will detail CV requirements.
>> >
>> >  **All visit requests must be submitted not less than seven calendar
>> days prior to the visit start date*. Admission with less than a seven day
>> notice is only possible with documentation from their institution that a
>> bona fide emergency prevented their advance registration.
>> >
>> >  *   Non-U.S. citizens must present proof of their current
>> institutional affiliation, such as a badge, ID card or an original letter
>> from their supervisor on institutional letterhead at the time of arrival.
>> >
>> >  *   Non-U.S. citizens will be granted lab access for up to one year,
>> or to the end of their U.S. entry authorization, whichever is shorter.
>> Visitors can request annual extensions if their Jefferson Lab host verifies
>> a continuing need for lab access.
>> >
>> >  *   U.S. citizens new to the lab should complete a visit request and
>> all required documents in the Guest Access Portal (link below).
>> >
>> >  *   Returning U.S. citizens who already have approved registrations
>> and current training do not need to register. JRIS can confirm.
>> >
>> > Guest Access Portal  linkhttps://misportal.jlab.org/jlabAccess/  to
>> enter your visit request. New Users should create a log-in for the Portal,
>> then log in and complete a visit request.
>> >
>> >
>> >
>> > <Attached Message
>> Part.txt>_______________________________________________
>> > Halld mailing list
>> > Halld at jlab.org
>> > https://mailman.jlab.org/mailman/listinfo/halld
>>
>>
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