[Halld] Resumption of operations - planning for Hall D

Fri Jun 5 06:49:25 EDT 2020

OSP of course...

On 6/5/20 6:47 AM, zihlmann wrote:
> I have a question about the OPS. It is not clear if reading the OPS is 
> required prior to access the lab.
> If that would be the case then having the OPS in the counting house 
> for reading/signing would not work
> as we would not be able to access the hall in the first place.
> Is there an electronic version that could be read in advance?
>
>
> Beni
>
> On 6/4/20 7:00 PM, Eugene Chudakov wrote:
>> Dear colleagues,
>>
>> I hope you are doing well.
>>
>> Today you received a mail from the Lab director, outlining the plan 
>> for the work resumption.
>> Here, I forward another mail from Walt Akers with a guidance from ENP.
>>
>> Let me add some information concerning the Hall D plans and the 
>> information resources. One can find a collection of links at the top 
>> of the Hall D safety page, containing also a list of the allowed 
>> personnel and the work schedule:
>>
>> https://www.jlab.org/Hall-D/hd_safety.php
>>
>> a) The Lab will transition from MEDCON6 to MEDCON5 on June 8. No 
>> dates for further transitions have been set. There is no big 
>> difference between MEDCON5 and MEDCON4 as far as the restrictions are 
>> concerned.
>>
>> b) The main goal at this moment is a resumption of the spring run. It 
>> is planned to start for physics at about July 20 and last 6 weeks. We 
>> assume that between June 8 and the beginning of the run there will be 
>> no change in the MEDCON condition or the access policy. At the 
>> beginning of the run a change is expected to allow shift workers to 
>> come.
>>
>> c) At MEDCON5, before the run,  all the work that can be done 
>> remotely must be done remotely. The personnel needed on site to 
>> restart the equipment is scheduled to start arriving in several 
>> stages, called "immediate", "tiers#1-3" (see links on the safety 
>> page).. Only 4 users are scheduled to arrive during that period, at 
>> tier#3. Each "tier" may take about one week, but exact dates have not 
>> been specified yet.
>>
>> d) The requirements for access to the Lab are listed in the Walt's 
>> mail (forwarded) and other documents. Links are available on the 
>> safety page.
>>      1) SAF003
>>      2) OSP Covid 19: There will be a copy to sign in the counting 
>> house. Please send an email note to the supervisor that you have read 
>> and understood it.
>>      3) OSP Checklist (a separate part in OSP Covid19): There will be 
>> a copy in the counting house to read and sign.
>>      4) Daily worker Self-Certification must be done before arrival 
>> to the Lab. If "Cleared to Work" - no further authentication is required.
>>
>> e) Hall D specifics: Every access to the Lab must be scheduled and 
>> approved by the supervisor. We are planning to hold daily remote 
>> meetings at 16:00 discussing the status and the work for the next day 
>> (more details later). Those who may be involved in the next day work 
>> on site should attend.
>>
>> d) Training for Radiation Worker I: The exam has to be scheduled 
>> since the regular place will be closed. I have to put a request for 
>> it. Let me know a few days before you arrival to the Lab.
>>
>> e) Users can only come on site by invitation (apart from the 4 
>> already invited). Otherwise - please to not register your visits. 
>> Also, keep in mind that you have to pass through additional checks - 
>> see the director's mail.
>>
>> More info or clarification may follow.
>>
>> Best regards,
>> Eugene
>>
>> ________________________________________
>> From: Walt Akers <akers at jlab.org>
>> Sent: Wednesday, June 3, 2020 2:09 PM
>> To: div-physics Staff
>> Subject: Guidance for Physics Staff Returning During MedCon Operations
>>
>> Good Afternoon:
>>
>> In the coming days, as we transition from MedCon6 to MedCon5,
>> staff and users who are returning to site should be aware of the
>> following things:
>>
>> 1) Only staff and users who are specifically authorized may
>> return during MedCon5 operations.
>>
>> Users should check with their Hall Leader before planning to
>> return. Only those users who are declared essential for resumption
>> of experimental activities will be authorized to return to site.
>> Arrivals will be staged over several weeks.
>>
>> 2) Before returning to site you must complete the SAF300
>> training. This training is available at the link below and will
>> take about 30 minutes to complete:
>>
>> https://www.jlab.org/div_dept/train/SAF003/Working%20Safely%20at%20Jefferson%20Lab%20During%20Elevated%20MedCon%20Levels%20(Published)/index.html
>>
>> Please note, the SAF003 training has no audio or voice-over.
>> The time bar at the bottom of the screen is there to ensure
>> that you spend sufficient time on each page to read the
>> information.
>>
>> 3) Each day, you must perform a Daily Health Self-Certification
>> before coming to work.  Laminated copies will be available from
>> the CEBAF Center front desk or the MCC. A digital copy of
>> this form is also attached to this email.
>>
>> 4) An OSP has been prepared for MedCon5 operations. Please
>> coordinate with your supervisor to review the OSP, ask questions,
>> and virtually 'sign' the document.
>>
>> Per Bob May, "Supervisors can collect the signatures anyway they
>> find feasible and hygienic - individual paper signatures, e-mail
>> printouts, etc.
>> If they want to attach a chat log of a Bluejeans Meeting where everyone
>> acknowledges in the chat they participated in that meeting - that's fine.
>> What ever works reliably".
>>
>> 5) Staff and users who need to work within 6 ft of one another for an
>> approved task MUST satisfy the requirements of the Respiratory
>> Protection Program.  This requires them to undergo medical monitoring
>> (MED13), to take the SAF200 course for use of an air purifying 
>> respirator,
>> and be fitted for the respirator by the Industrial Hygiene group.
>>
>> 6) Supervisors who have staff who must use respirators are required to
>> take SAF200kd - Annual Respirator Awareness for Supervisors, located 
>> here:
>>
>> http://www.jlab.org/div_dept/train/Respirator/Supervisor%20Respirator%20Awareness.pdf
>>
>> Other details will be shared when they become available. The Physics
>> Division will continue to provide updates via the 2020MedConOps
>> page at the following location:
>>
>> https://physdiv.jlab.org/2020MedConOps
>>
>> Hall Leaders, please share this information with users who will
>> be returning during MedCon operations.
>>
>> With Best Regards,
>>
>> Walt Akers
>>
>>
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>
>
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