[Halld] About ePAS system and training

[Eugene Chudakov]

Dear Hall D users,

You may have read a notice from the director that starting January 8 a broad range of work at the Lab has to be approved using the ePAS system.

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Needs ePAS approval: maintenance, diagnostics, repair, fabrication, and non-construction installation activities
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Does not need ePAS approval: office work, operations. Shift work is operations.

There are grey areas to be figured out later. However, plugging a signal cable or replacing an electronics module needs ePAS approval.

A ePAS work permit can be issued to individuals or groups for particular types of work. The permits can be made valid for extended time (3 year maximum as far as I know). The person in charge of the permit should be ePAS-trained and have all the training needed to do the work covered by the permit. The permit can be printed on paper which allows to include more workers (ePAS trained or not). These workers should read and sign the document (similar to the OSP system).

The change caused considerable confusion in all the halls. The technical groups were ready, but most physicists were not ePAS trained. Eventually, by January 12 the normal work resumed.

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The current  solution: There is a "blanket" ePAS work permit for physicists covering most of typical physicists' activities. It is valid for Hall D, Tagger, EEL and ESB buildings. The paper copy is in the Hall D counting house. Workers, ePAS trained or not, would need to read the document and sign it (similar to OSPs). Work Coordinator Scot Spiegel is responsible for the permit. As always, any work in the hall has to be coordinated with Scot. This solution is temporary, till the personnel becomes ePAS trained and issue individual work permits for their activities. Hopefully, it can be done by March.
  *   In the future: staff and users who are involved in activities requiring ePAS permit should be ePAS trained. They would be able to issue work a permit for themselves, to be approved by a qualified person (Scot Spiegel for Hall D work). Again, such a work permit printed may include workers not ePAS trained. There will be templates for typical activities.

A word of warning: ePAS training is long and confusing. The application is not easy either, but more experience is gradually acquired.

Regards,
Eugene


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