[Hps] Preparing for summer run, HPS shifts and experts on call

[Nelson, Timothy Knight]

Dear HPS,

I would like to request this information even sooner.  As you know, DOE is holding an all-day review of HPS next Friday here at SLAC.  One of the talks describes the collaboration, along with schedule and budget issues.  It is very important for this talk that we are able to present the collaboration as it stands for operating the detector this summer and analyzing the data thereafter.

Therefore, I request that you please take the time to complete your input on the collaboration membership by the end of this week!

Best,
Tim

> On Jan 3, 2019, at 8:38 AM, Stepan Stepanyan <stepanya at jlab.org> wrote:
> 
> Dear HPS,
> 
> We are about 6 months a way from the start of our first physics run. Run is scheduled to start on June 10 and will be 63 days long. Collaboration is responsible for shifts and for expert on-call personnel. You can find details about the shifts and subsystem expert duties in our "Shift Policy" document.
> https://urldefense.proofpoint.com/v2/url?u=https-3A__confluence.slac.stanford.edu_display_hpsg_Collaboration&d=DwIFAg&c=lz9TcOasaINaaC3U7FbMev2lsutwpI4--09aP8Lu18s&r=hGEVsUzUB5ml8iDt6EuOdg&m=FfIAei1zDCS_LNC69dLf_n73uI-SRnWRzv3rmpimDUU&s=whdMOLLiWlSXdQEDSsp4Vu3-Uc6yMDXQWNdDLmU3vsc&e= 
> According to the document, shift assignments will be made 3 months in advance, it means by March 10!
> 
> In order to make this happen, institutional representatives, please check your institutional membership list and let Bryan McKinnon know (and cc to me) if there are any changes in membership. In order to generate shifts, Bryan will need the list of shift takers and experts on-call (and approximate duration of on-call duties) for each institution.
> 
> Please try to do this in next couple of weeks. If we will not hear from the institution by January 20, we will assume that the membership list is unchanged and no expert duties will be carried by the members of the institution.
> The current HPS collaboration membership list can be found at -
> https://urldefense.proofpoint.com/v2/url?u=https-3A__confluence.slac.stanford.edu_display_hpsg_HPS-2BCollaboration-2BMembership-2Bfor-2B2016-2BRun&d=DwIFAg&c=lz9TcOasaINaaC3U7FbMev2lsutwpI4--09aP8Lu18s&r=hGEVsUzUB5ml8iDt6EuOdg&m=FfIAei1zDCS_LNC69dLf_n73uI-SRnWRzv3rmpimDUU&s=JeiIWvHE1ufStBX37Ceg1CHn8L_nB3SJvxvM10pXUrQ&e= 
> 
> Regards, Stepan
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