[Jlab_cc] Logging your Pcard purchases

[Barbara Rice]

Good morning all,
I want to send this strong reminder that you are to enter your purchases on your PCard  log as soon as you make the buy.  Not doing this is in violation of the PCard policy and can result in losing your Pcard privileges.

Not logging your buys is a hardship on the Receiving department who has to figure out who's order has arrived.  All Pcard parts going through receiving have to be logged same as a regular Purchase Order.  Not being able to match it up to a Pcard log entry is extra work for Receiving, and often results in a call to me, causing us to spend a lot of time trying to figure out whose order it is.

Also not logging the buy right away makes it difficult for budget to know  if there are buys against a PROJ ORG that may need to be reclassified or closed due to available funds.

Going forward, if Pcard logs are not kept up to date, your Approving officials will be notified
Thanks


Barbara Rice
Procurement Administrator
Jefferson Lab
628 Hofstadter Road
Newport News, VA  23606
Phone: 757-269-7238
Fax: 757-269-7057
brice at jlab.org

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