[Jlab_cc] Fiscal FY 2021 Year End Log Entries

[Barbara Rice]

Good afternoon everyone,
This is a reminder to please enter all PCard transactions on your log no later than Thursday, September 30, 2021.  These funds need to be accounted for and accrued going into FY 22

Also, take a few minutes to review your log, removing any entries that are not valid.

Also as a reminder, please  enter your purchases on your PCard  log as soon as you make the buy.  Not doing this is in violation of the PCard policy and can result in losing your Pcard privileges.

Not logging your buys is a hardship on the Receiving department who has to figure out who's order has arrived.  All Pcard parts going through receiving have to be logged same as a regular Purchase Order.  Not being able to match it up to a Pcard log entry is extra work for Receiving, and often results in a call to me, causing us to spend a lot of time trying to figure out whose order it is.

Also not logging the buy right away makes it difficult for budget to know  if there are buys against a PROJ ORG that may need to be reclassified or closed due to available funds.

Thanks





Barbara Rice
Procurement Officer
Jefferson Lab
628 Hofstadter Road
Newport News, VA  23606
Phone: 757-269-7238
Fax: 757-269-7057
brice at jlab.org

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