[Pansophy] L2HE-PR-INSP-FPCC-R4 references (Assign new Author/Reviewers when procedures are reviewed) - Jacob, please comment

[Jacob Harris]

Corrections to the HE Project WCD List, aka Master traveler list, should be made with input from the WCLs. This will correct current/future authors and reviewers. New authors/reviewers will take care of new revisions, including updating then to the current format/template.

I didn't know there was a periodic review for project travelers and procedures. It's a good practice, but it's not required by the Doc Mgmt procedure.

Jacob

________________________________
From: Valerie Bookwalter <bookwalt at jlab.org>
Sent: Wednesday, May 18, 2022, 09:55
To: Naeem Huque <huque at jlab.org>; Jacob Harris <jharris at jlab.org>
Cc: pansophy <pansophy at jlab.org>; E. Anne McEwen <mcewen at jlab.org>; Tony Reilly <areilly at jlab.org>
Subject: RE: L2HE-PR-INSP-FPCC-R4 references (Assign new Author/Reviewers when procedures are reviewed) - Jacob, please comment

Naeem,

Yes a new author would need to be assigned and reviewers updated as required.
I understand from Allen that many of these referenced documents are old (original LCLS-II?).
And they are not in a standard template format, as we did not have ISO at that time.

@Jacob Harris<mailto:jharris at jlab.org>, can you comment on how you want to proceed?


Valerie Bookwalter
Jefferson Lab, SRF Department
Pansophy Team
1-757-269-5802 (OFFICE – currently working offsite)




From: Pansophy <pansophy-bounces at mailman.jlab.org> On Behalf Of Naeem Huque
Sent: Wednesday, May 18, 2022 8:53 AM
To: Allen Samuels <samuels at jlab.org>
Cc: pansophy <pansophy at jlab.org>
Subject: Re: [Pansophy] L2HE-PR-INSP-FPCC-R4 references

Hi Allen,

What would be done with procedures that have authors who have left the lab; do they just get sent out to the same reviewers, or do they need a new author assigned?

Thanks,
Naeem
________________________________
From: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Sent: Tuesday, May 17, 2022 4:42 PM
To: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: RE: L2HE-PR-INSP-FPCC-R4 references


Naeem,



Periodic reviews, typically happening every two years, is when the procedure is re-read to make sure it is still valid, any updates that are required to happen, and then it gets sent out under a new revision to get re approved.



From: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Sent: Monday, May 16, 2022 2:30 PM
To: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: Re: L2HE-PR-INSP-FPCC-R4 references



Hi Allen,



A number of these are written by people that have left the lab (i.e. Kurt Macha and Bob Legg) and I'm not sure how to get them revised. I can try and push some of these, but it won't be fast. What exactly needs to be done during a 'periodic review'? Could I just put them into our new template and then get the original reviewers to look over them again? You are welcome to change that word file to a PDF; the author isn't here anymore.



After they have been updated, will a new traveler revision be needed?



For the short term, the FPCC procedure and traveler revisions are needed ASAP. No other revisions will be ready in time



Thanks,

Naeem

________________________________

From: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Sent: Monday, May 16, 2022 2:20 PM
To: Naeem Huque <huque at jlab.org<mailto:huque at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>
Subject: L2HE-PR-INSP-FPCC-R4 references



Naeem,



I’ve routed the procedure, but I wanted to bring to your attention something I noticed. Many of the linked references in the procedure are old, the youngest being released in 2019. Our new periodic review date for travelers is about two years. There was also a linked procedure, CP-L2PRD-CLN-PUMP<https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-243280/CP-L2PRD-CLN-PUMP.docx>, that went to a word doc when the preferred format is a PDF. I’m not sure if these need to be addressed, but figured they should be brought to your attention.



Allen

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