[Pansophy] Project Execution files ready for approval

[Valerie Bookwalter]

Done


SRF-00 Ready For Approvals<https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-57464> New

Area to upload QMS Documents that are ready to be sent for Approvals.



Also of note: (Sent this to Allen earlier today)


In the Project Execution directories you will find 3 folders

[image]

The version to be sent for approval should be in the In Progress Folder.

Send it for E-sign. When complete the "approved" version goes into the Approved Folder.

The old approved version will move to Obsolete along with the original In Progress (unsigned) file.



https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51133

The Proj Exe area




From: Pansophy <pansophy-bounces at mailman.jlab.org> On Behalf Of Ashley Mitchell via Pansophy
Sent: Monday, January 29, 2024 11:01 AM
To: Tiffany Ganey <ganey at jlab.org>; Allen Samuels <samuels at jlab.org>
Cc: pansophy <pansophy at jlab.org>
Subject: Re: [Pansophy] Project Execution files ready for approval

Valerie -
What do you think about adding a "Ready for Approvals" folder in the QMS Documents (owners) area to use to route all QMS documents for approval?  They could be routed with Adobe or Docushare, but that would be the place for all Process Owners to notify Allen documents are ready for routing.

Once approved, each approved document could live in the appropriate QMS Process folder, they are numbered with the process, so it shouldn't be too tricky to get them in the right folder once approved.

- Ashley
________________________________
From: Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>
Sent: Monday, January 29, 2024 7:18 AM
To: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>
Subject: RE: Project Execution files ready for approval


Hi Allen - I have not had an QMS procedure to send out for approval previously so I'm not sure how the previous revisions were handled.  I suspect that they were probably sent for approval through Adobe by Jacob but maybe Valerie or Ashley can confirm.



Tiffany Ganey



From: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Sent: Friday, January 26, 2024 5:12 PM
To: Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>
Subject: RE: Project Execution files ready for approval



Tiffany,



Where do I route these PEPs? I'm not seeing an approval folder in the root folder of the areas, and the previous revision doesn't seem to be routed themselves. Is this one of those ones that I route with adobe?



Allen



From: Tiffany Ganey <ganey at jlab.org<mailto:ganey at jlab.org>>
Sent: Thursday, January 25, 2024 4:51 PM
To: Allen Samuels <samuels at jlab.org<mailto:samuels at jlab.org>>
Cc: pansophy <pansophy at jlab.org<mailto:pansophy at jlab.org>>; Ashley Mitchell <ashleya at jlab.org<mailto:ashleya at jlab.org>>
Subject: Project Execution files ready for approval



Hi Allen,



Please route the following 4 documents for approval for the Project Execution process.  Please let me know if there are any questions on the files or the folders.



  *   SRF-11-PR-001 Project Execution R3 - https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-278690/SRF-11-PR-001%20Project%20Execution%20R3.docx
  *   SRF-11-PR-001 Project Execution Program Description R2 - https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279858/SRF-11-PD-001%20Project%20Execution%20Program%20Description%20R2.docx
  *   SRF-11-PR-002 Work Control Document Register R1 - https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279008/SRF-11-PR-002%20Work%20Control%20Document%20Register%20R1.docx
  *   SRF-11-FM-005 WCD Register Template R1 - https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279009/SRF-11-FM-005%20WCD%20Register%20Template%20R1.xlsx



Thanks!



Tiffany Ganey


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