[Pansophy] QMS Process Owners - Documents OVERDUE

[Allen Samuels]

Phil,

I haven't reviewed the other two, but I wanted to get this one out to you first incase they're able to go in with no problems. Review, make any changes you deem necessary, then either put it back in ready for approvals or tell me it's good as is.

Allen
________________________________
From: Pansophy <pansophy-bounces at jlab.org> on behalf of Allen Samuels via Pansophy <pansophy at jlab.org>
Sent: Monday, May 12, 2025 2:27 PM
To: Philip Denny <denny at jlab.org>; Valerie Bookwalter <bookwalt at jlab.org>
Cc: Ashley Mitchell <ashleya at jlab.org>; pansophy <pansophy at jlab.org>
Subject: Re: [Pansophy] QMS Process Owners - Documents OVERDUE

I thought I'd figured it out too with another doc, then I realized my mistake and had to go back in to fix it. No one knows why it causes this, it just does.

Allen
________________________________
From: Philip Denny <denny at jlab.org>
Sent: Monday, May 12, 2025 2:27 PM
To: Allen Samuels <samuels at jlab.org>; Valerie Bookwalter <bookwalt at jlab.org>
Cc: Ashley Mitchell <ashleya at jlab.org>; pansophy <pansophy at jlab.org>
Subject: Re: QMS Process Owners - Documents OVERDUE

Thanks Allen,

Could you please re-create SRF-09-PD-001.

Yes I removed superfluous page on the PD doc and noticed it deleted the footer, but I thought I found a way to do it without deleted the footer.

Sorry,
Phil
________________________________
From: Allen Samuels <samuels at jlab.org>
Sent: Monday, May 12, 2025 2:22 PM
To: Philip Denny <denny at jlab.org>; Valerie Bookwalter <bookwalt at jlab.org>
Cc: Ashley Mitchell <ashleya at jlab.org>; pansophy <pansophy at jlab.org>
Subject: Re: QMS Process Owners - Documents OVERDUE

Phil,

Keeping you in the loop, we're going to have to recreate SRF-09-PD-001. The header was deleted at some point and it's easier to copy everything to a fresh template. I can do it and send it back to you, or you can do it and put it back in ready for approvals. The other two docs don't have this issue, but I haven't looked at them closely other than that.

I notice that you deleted the superfluous final page at the end of the docs. This will often cause the header and/or footer to disappear. I would recommend not doing it in the future, as I can remove the extra page myself after the fact in adobe pdf.

Unless you want to be the one to recreate SRF-09-PD-001, you don't have to do anything right now. I just wanted to keep you in the loop.

Allen
________________________________
From: Philip Denny <denny at jlab.org>
Sent: Monday, May 12, 2025 2:10 PM
To: Valerie Bookwalter <bookwalt at jlab.org>
Cc: Ashley Mitchell <ashleya at jlab.org>; Allen Samuels <samuels at jlab.org>
Subject: Re: QMS Process Owners - Documents OVERDUE

Thanks Valerie,

I reviewed them and moved them to "Ready for Approvals".

Phil
________________________________
From: Valerie Bookwalter <bookwalt at jlab.org>
Sent: Monday, May 12, 2025 10:14 AM
To: Philip Denny <denny at jlab.org>; John Fischer <fischer at jlab.org>
Cc: Tony Reilly <areilly at jlab.org>; Ashley Mitchell <ashleya at jlab.org>; Valerie Bookwalter <bookwalt at jlab.org>; Allen Samuels <samuels at jlab.org>
Subject: QMS Process Owners - Documents OVERDUE

The following documents could not be administratively edited and need your immediate attention:

Doc Number
Program
Type
Doc Title
Rev
Doc Date
Review Date
Location
Comments
SRF-09-FM-001
09 Inventory
FM
PEP Traceability Form
1
17-Feb-23
17-Feb-25
DocuShare<https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-270432/SRF-09-FM-001%20PEP%20Traceability%20Form.pdf>
R2 Prepped, uploaded, ready for review
SRF-09-PR-001
09 Inventory
PR
Inventory Control Procedure
2
23-Feb-23
23-Feb-25
DocuShare<https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-244460/SRF-09-PR-001%20Inventory%20Control.pdf>
R3 Prepped, uploaded, ready for review
SRF-09-PD-001
09 Inventory
PD
Inventory Program Description
3
24-Feb-23
24-Feb-25
DocuShare<https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-241591/SRF-09-PD-001%20Inventory%20Program%20Description.pdf>
R4 Prepped, uploaded, ready for review
SRF-04-PD-001
04 Org Know
PD
Organizational Knowledge Program Description
3
31-Mar-23
31-Mar-25
DocuShare<https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-239995>
R4 Prepped, uploaded, ready for review
SRF-05-PD-001
05 Competence
PD
Competence Program Description
2
30-Apr-23
30-Apr-25
DocuShare<https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-254233/SRF-05-PD-001%20Competence%20Program%20Description.pdf>
R3 Prepped, uploaded, ready for review
SRF-05-PR-001
05 Competence
PR
Competence Procedure
2
30-Apr-23
30-Apr-25
DocuShare<https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-253080/SRF-05-PR-001%20Competence.pdf>
R3 Prepped, uploaded, ready for review


I have an updated version in your In Progress folder for each. I updated dates and the template.

COMPETENCE<https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51125>
INVENTORY<https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51096>

If you review, add any other updates required and upload to Ready For Approvals folders
SRF-00 SRF Documents Ready For Approvals<https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-57464>

than we can process and get them out BEFORE THE AUDIT NEXT WEEK.

If you need help, then please reach out for help.




Valerie Bookwalter

Jefferson Lab, Accelerator Dept.  Operations Group

SRFOPS Software Systems Team

QMS Documents and Records Process Owner

bookwalt at jlab.org<mailto:bookwalt at jlab.org>

757-269-5802


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