[Pansophy] Procedures that we talked about yesterday.

[Allen Samuels]

Tom,

To my knowledge, these documents have not been processed. They do not have document IDs or approvers, and searching for their titles in DocuShare yields no results.

The "Gas and Vacuum System Handling during Cryomodule Plasma Processing" procedure appears to be in the correct template, it just needs the revision number corrected, the <2> revision note line removed, a procedure ID, and approvers.

The "Cryomodule Vat Valve Configuration for Plasma Processing operation" requires the same, though it appears to be either in a different template, missing parts, or the approvals section was moved down to the template area that should've been deleted when creating the procedure. Fortunately it's close enough that you should be able to just copy the format of the other procedure from the References section to the Approvals section, paste them in, adjust them for this procedure, and remove the form approval page (without removing the section break or the header and footer will be removed). I'd also recommend looking at the section numbers, they seem to not be advancing past 5.

Lastly for both documents, unless they're becoming master procedures, they don't need to have a periodic review date. If they aren't, replace that with N/A.

If you have any questions, please don't hesitate to reach out.

Allen
________________________________
From: Tom Powers <powers at jlab.org>
Sent: Thursday, September 4, 2025 9:12 AM
To: Allen Samuels <samuels at jlab.org>
Cc: Ashley Mitchell <ashleya at jlab.org>
Subject: Procedures that we talked about yesterday.

Allen,

Here is a directory full of procedures that were previously done and "approved" please see if they are in your system.

O:\srfee\PLASMA\PP_Procedures and Travelers\Approved and draft procedures\Approved

If not in your system, we need to start the process of getting them there.  They have names that make me think that they are in a registry somewhere.

Attached are two new procedures that should be ready by Monday.  They will need to get cryptic designations and added to the registry just like the other ones.  I do not know how to do that.  Also on the new procedures I was focused on the procedures now all of the blocks for dates approvals and such.  I may need some help with that also.

Ashley,

Frank Humphry and I can fill the reviewer / approver roles on the VAT valve procedure.

I am the only person who is still here that familiar with the second procedure.  It is based on a procedure that Tiffany and I went through several iterations on last years.  I am not sure how we want to handle signing off on it.  Also on the second procedure, there has been no step by step checkout of the procedure using hardware, thus it will likely see edits once we get into the tunnel and do it.  I will be the first person doing that and will have someone following along behind me with a paper copy and a pen.

Thanks,

Tom
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