[Pansophy] Procedures that we talked about yesterday.

[Tom Powers]

The two procedures that I sent .docx files are new and will need to be 
added to the system what ever that means.

I will get you to come by and show me the specific changes to the VAT 
valve procedure this afternoon as it is pretty much ready to sign off.

What about the procedures that are on the O: drive.  It is not clear if 
that is what you are talking about in the first sentence. Tiffany did 
those and I seem to recall getting notes on my door from you bugging me 
to sign off on some of them.  Hopefully the word documents are in 
docushare or somewhere that I can track them down.

T

On 9/4/2025 9:27 AM, Allen Samuels wrote:
> Tom,
>
> To my knowledge, these documents have not been processed. They do not 
> have document IDs or approvers, and searching for their titles in 
> DocuShare yields no results.
>
> The "Gas and Vacuum System Handling during Cryomodule Plasma 
> Processing" procedure appears to be in the correct template, it just 
> needs the revision number corrected, the <2> revision note line 
> removed, a procedure ID, and approvers.
>
> The "Cryomodule Vat Valve Configuration for Plasma Processing 
> operation" requires the same, though it appears to be either in a 
> different template, missing parts, or the approvals section was moved 
> down to the template area that should've been deleted when creating 
> the procedure. Fortunately it's close enough that you should be able 
> to just copy the format of the other procedure from the References 
> section to the Approvals section, paste them in, adjust them for this 
> procedure, and remove the form approval page (without removing the 
> section break or the header and footer will be removed). I'd also 
> recommend looking at the section numbers, they seem to not be 
> advancing past 5.
>
> Lastly for both documents, unless they're becoming master procedures, 
> they don't need to have a periodic review date. If they aren't, 
> replace that with N/A.
>
> If you have any questions, please don't hesitate to reach out.
>
> Allen
> ------------------------------------------------------------------------
> *From:* Tom Powers <powers at jlab.org>
> *Sent:* Thursday, September 4, 2025 9:12 AM
> *To:* Allen Samuels <samuels at jlab.org>
> *Cc:* Ashley Mitchell <ashleya at jlab.org>
> *Subject:* Procedures that we talked about yesterday.
> Allen,
>
> Here is a directory full of procedures that were previously done and 
> "approved" please see if they are in your system.
>
> O:\srfee\PLASMA\PP_Procedures and Travelers\Approved and draft 
> procedures\Approved
>
> If not in your system, we need to start the process of getting them 
> there.  They have names that make me think that they are in a registry 
> somewhere.
>
> Attached are two new procedures that should be ready by Monday. They 
> will need to get cryptic designations and added to the registry just 
> like the other ones.  I do not know how to do that.  Also on the new 
> procedures I was focused on the procedures now all of the blocks for 
> dates approvals and such. I may need some help with that also.
>
> Ashley,
>
> Frank Humphry and I can fill the reviewer / approver roles on the VAT 
> valve procedure.
>
> I am the only person who is still here that familiar with the second 
> procedure.  It is based on a procedure that Tiffany and I went through 
> several iterations on last years. *I am not sure how we want to handle 
> signing off on it.*  Also on the second procedure, there has been no 
> step by step checkout of the procedure using hardware, thus it will 
> likely see edits once we get into the tunnel and do it.  I will be the 
> first person doing that and will have someone following along behind 
> me with a paper copy and a pen.
>
> Thanks,
>
> Tom
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