[acg] IMPORTANT - EARLY TIMESHEET DEADLINES TODAY

[Gary Croke]

Thank you all for getting your timesheets completed and signed today.


From: JLab CFO <JLab_CFO at jlab.org>
Sent: Friday, September 20, 2024 6:45 AM
To: Gary Croke <gcroke at jlab.org>
Subject: IMPORTANT - EARLY TIMESHEET DEADLINES TODAY

JLab Timesheet Approval Reminder
<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Dd975be9775-26e-3D18dc378841&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=HTUy2NLRbyDLEnTHi0sB_w&m=-ttuETASoy1VNvkKy9Ff4AihG2Xg-K4jb-IfiDXxPQjq8tnm3e6c3EWwGSWjD2q2&s=xBYw1GaNxcp00a8IWzR5X7ZzaQX-yh01Cr-P4T3WIJI&e=>[Image removed by sender.]<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Dd975be9775-26e-3D18dc378841&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=HTUy2NLRbyDLEnTHi0sB_w&m=-ttuETASoy1VNvkKy9Ff4AihG2Xg-K4jb-IfiDXxPQjq8tnm3e6c3EWwGSWjD2q2&s=xBYw1GaNxcp00a8IWzR5X7ZzaQX-yh01Cr-P4T3WIJI&e=><https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Dd975be9775-26e-3D18dc378841&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=HTUy2NLRbyDLEnTHi0sB_w&m=-ttuETASoy1VNvkKy9Ff4AihG2Xg-K4jb-IfiDXxPQjq8tnm3e6c3EWwGSWjD2q2&s=xBYw1GaNxcp00a8IWzR5X7ZzaQX-yh01Cr-P4T3WIJI&e=>
INTERNAL MEMO


September 20, 2024
Sent on behalf of the Finance Division

SUBJECT: IMPORTANT - EARLY TIMESHEET DEADLINES TODAY
CONTACT: Janet Smith, ext. 7503, jpsmith at jlab.org<mailto:jpsmith at jlab.org?subject=Timesheet%20Approval>

Due to our fiscal year-end deadline, completed and signed employee timesheets for September 16-30, 2024 are due to supervisors before noon today, September 20, 2024.  For this timesheet period only, employees are authorized to estimate time for Friday, September 20 through Monday, September 30, 2024.  Any adjustments for estimated time charged can be made by preparing a correcting timesheet in October.  If you are a supervisor and one or more of your employees are absent, you are responsible for completing and signing their timesheet before the noon deadline.

Supervisor and project manager approvals on the September 16-30, 2024 timesheets are due to Finance no later than 3 p.m. today, September 20, 2024.  For those who supervise students and casuals, sign their timesheets even if they did not have time for this period.  Supervisors/Managers must record time for any employee who has failed to complete their timesheet and who cannot be reached.  The supervisor/manager shall use vacation or leave without pay if they do not know the number of hours worked or the project codes used.

You can access the Costpoint/T&E system as follows:
URL - https://misportal.jlab.org/time<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D71e659a5d6-26e-3D18dc378841&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=HTUy2NLRbyDLEnTHi0sB_w&m=-ttuETASoy1VNvkKy9Ff4AihG2Xg-K4jb-IfiDXxPQjq8tnm3e6c3EWwGSWjD2q2&s=zTgXdHcMy2fgCLN2zza9FuU0UT5FDhUtX_nxgrq9GJw&e=>
User Account:  Network User ID
Password:  Network Password
System:  JSA

The Timekeeping and Payroll website is located at https://www.jlab.org/finance/payroll<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3De13ae24f2a-26e-3D18dc378841&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=HTUy2NLRbyDLEnTHi0sB_w&m=-ttuETASoy1VNvkKy9Ff4AihG2Xg-K4jb-IfiDXxPQjq8tnm3e6c3EWwGSWjD2q2&s=FpWmSTZp6aPWj0dMnEnix8l2FhDOkd9iCz72SzLkLKc&e=>.  This website contains links to the Timekeeping and Admin Manuals as well as links to training sessions and videos showing basic navigation and time recording within the timesheet system.

The link directly to the Time Collection Manual is as follows:
https://www.jlab.org/sites/default/files/finance/docs/jlab_time_collection_manual.pd<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D47b227f708-26e-3D18dc378841&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=HTUy2NLRbyDLEnTHi0sB_w&m=-ttuETASoy1VNvkKy9Ff4AihG2Xg-K4jb-IfiDXxPQjq8tnm3e6c3EWwGSWjD2q2&s=h4oJFjp1CeBTwAzCg_kr7jcK9QFzxCfnEtLJT2h-0UY&e=>f<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Df28299664c-26e-3D18dc378841&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=HTUy2NLRbyDLEnTHi0sB_w&m=-ttuETASoy1VNvkKy9Ff4AihG2Xg-K4jb-IfiDXxPQjq8tnm3e6c3EWwGSWjD2q2&s=2UhrRQ0SU7u7eAaFmmJ2VxgYCB182KPPNB6SO14B5-o&e=>. <https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D1f6536870b-26e-3D18dc378841&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=HTUy2NLRbyDLEnTHi0sB_w&m=-ttuETASoy1VNvkKy9Ff4AihG2Xg-K4jb-IfiDXxPQjq8tnm3e6c3EWwGSWjD2q2&s=37X_H_xZBjuQZ7490jGmyxQ95X5fRJN1j6WrDbV6PXc&e=>

Please contact us at timesheet at jlab.org<mailto:timesheet at jlab.org> or call Evelyn Woods at ext. 7116, Diane Finch at ext. 6808 or Shareen McCallum at ext. 7884 if you have any questions.

Thank you for your assistance.
628 HOFSTADTER ROAD, SUITE 4 • NEWPORT NEWS, VA 23606 • USA • WWW.JLAB.ORG






This email was sent to gcroke at jlab.org<mailto:gcroke at jlab.org>
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