[All_staff] Time Reporting for Inclement Weather on Nov 12th and 13th

[Janet Smith]

As a result of inclement weather conditions and the Lab's early closing 
on Thursday, November 12, 2009 and the delayed opening on Friday, 
November 13, 2009, employees are to follow the guidelines below for 
recording time:
 
_All Staff:  _
If you were already scheduled for vacation/sick leave on Thursday, 
November 12th and/or Friday, November 13th, then enter your hours 
accordingly as vacation/sick leave.  The early closing and/or late start 
do not affect your time entries.
**
_Students & Casuals:_
Record actual hours worked on Thursday and Friday as normal.  Students 
and Casuals are not eligible for any type of leave. 
 
_Non-Exempt Staff:  _
Record actual hours worked on Thursday and Friday as normal.  The 
remainder of your scheduled work days should be charged either to 
Weather/Public Emergency Leave (up to eight hours on November 12th and 
up to two hours on November 13th) or vacation accordingly.  Record 8 
hours on Thursday and Friday to vacation/sick leave if you were already 
scheduled for vacation/sick leave. 
 
_Exempt Staff:_
If you record productive time by day, record your actual hours worked on 
Thursday and Friday.  The remainder of your scheduled work days should 
be charged either to Weather/Public Emergency Leave (up to eight hours 
on November 12th and up to two hours on November 13th) or vacation 
accordingly.  Record 8 hours on Thursday and Friday to vacation/sick 
leave if you were already scheduled for vacation/sick leave. 
If you record productive time with percentages, record up to eight hours 
on November 12th and up to two hours on November 13th to Weather/Public 
Emergency Leave or vacation accordingly.  Complete your percentages as 
usual at the end of the pay period.  If you were already scheduled for 
vacation/sick leave, record 8 hours on Thursday and Friday to 
vacation/sick leave.
 
If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it: 
 
Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
Please note that no comment is required when entering the Weather/Public 
Emergency Leave.  If you have any questions about the timesheet 
instructions for the Weather/Public Emergency Leave, please contact me 
at ext. 7503 or Sharon Hay at ext. 7620.
 
Janet P Smith

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