[All_staff] Timesheet Approvals are Due to Finance no Later Than 2:00 p.m. Today

[Janet Smith]

Completed and signed employee timesheets for November 1-15, 2009 were 
due to supervisors *at the end of the employee's last work day of the 
timesheet period*.  If an employee was absent, the supervisor should 
have completed and signed the employee's timesheet by this same 
deadline.  *Supervisor and project manager approvals* on these 
timesheets are *due to Finance no later than* *2:00 p.m. today, November 
16th*.  As a reminder, Jefferson Lab does not have compensatory time as 
a form of payment for overtime.  Please remember that for non-exempts, 
your timesheet should always reflect your actual work and leave time for 
the period; and for exempts, your timesheet should always reflect your 
work prorated as required and your actual leave time for the period.  
For those who supervise students and casuals, sign their timesheets even 
if they did not have time for this period.

_Time Reporting for Early Closing and Delayed Opening
_As a result of inclement weather conditions and the Lab's early closing 
on Thursday, November 12, 2009 and the delayed opening on Friday, 
November 13, 2009, employees are to follow the guidelines below for 
recording time:
 
_All Staff:  _
If you were already scheduled for vacation/sick leave on Thursday, 
November 12th and/or Friday, November 13th, then enter your hours 
accordingly as vacation/sick leave.  The early closing and/or late start 
do not affect your time entries. 
**
_Students & Casuals:_
Record actual hours worked on Thursday and Friday as normal.  Students 
and Casuals are not eligible for any type of leave. 
 
_Non-Exempt Staff:  _
Record actual hours worked on Thursday and Friday as normal.  The 
remainder of your scheduled work days should be charged either to 
Weather/Public Emergency Leave (up to eight hours on November 12th and 
up to two hours on November 13th) or vacation accordingly.  Record 8 
hours on Thursday and Friday to vacation/sick leave if you were already 
scheduled for vacation/sick leave. 
 
_Exempt Staff:_
If you record productive time by day, record your actual hours worked on 
Thursday and Friday.  The remainder of your scheduled work days should 
be charged either to Weather/Public Emergency Leave (up to eight hours 
on November 12th and up to two hours on November 13th) or vacation 
accordingly.  Record 8 hours on Thursday and Friday to vacation/sick 
leave if you were already scheduled for vacation/sick leave. 
If you record productive time with percentages, record up to eight hours 
on November 12th and up to two hours on November 13th to Weather/Public 
Emergency Leave or vacation accordingly.  Complete your percentages as 
usual at the end of the pay period.  If you were already scheduled for 
vacation/sick leave, record 8 hours on Thursday and Friday to 
vacation/sick leave.
 
If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it: 
 
Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet

_Time Collection Supported Browsers_
Many employees have problems when completing timesheets using different 
versions of the Mozilla browser, specifically versions 1.7.2 and 1.7.3.  
Correcting timesheets, specifically, cannot be completed using the 
Mozilla browser.  Internet Explorer is the preferred browser, but please 
be advised there are problems accessing the employee self-service 
options when using IE 8.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext. 7620 or me at ext. 7503 if you have 
any questions.  Thank you for your assistance.
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