[All_staff] Timesheet Approvals Due no Later Than 2:00 p.m. Today

[Janet Smith]

Completed and signed employee timesheets for February 1-15, 2010 were 
due to supervisors *at the end of the employee's last scheduled work day 
of the timesheet period*.  If an employee was absent, the supervisor 
should have completed and signed the employee's timesheet by this same 
deadline. 

*Supervisor and project manager approvals* on these timesheets are due 
to Finance no later than *2:00 p.m. today, February 16th*.  As a 
reminder, Jefferson Lab does not have compensatory time as a form of 
payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

_Time Reporting for Inclement Weather (February 1st and 2nd only)_
As a result of the Lab closing due to inclement weather on Monday, 
February 1, 2010 and the delayed opening on Tuesday, February 2, 2010, 
employees are to follow the guidelines below for recording time:
 
_All Staff:  _
If you were already scheduled for vacation/sick leave on Monday, 
February 1st and/or Tuesday, February 2nd, then enter your hours 
accordingly as vacation/sick leave.  The closing and/or late start does 
not affect your time entries.
** 
_Students & Casuals:_
No hours should be recorded on Monday.  Record actual hours worked on 
Tuesday as normal.  Students and Casuals are not eligible for any type 
of leave. 
 
_Non-Exempt Staff:  _
Record 8 hours on Monday to Weather/Public Emergency Leave or to 
vacation/sick leave if you were already scheduled for vacation/sick 
leave.  Record actual hours worked on Tuesday as normal.  The remainder 
of your scheduled work day should be charged either to Weather/Public 
Emergency Leave (up to two hours) or vacation accordingly.
 
_Exempt Staff:_
If you record productive time by day, record 8 hours on Monday to 
Weather/Public Emergency Leave or to vacation/sick leave if you were 
already scheduled for vacation/sick leave.  Record your actual hours 
worked on Tuesday.  The remainder of your scheduled work day should be 
charged either to Weather/Public Emergency Leave (up to two hours) or 
vacation accordingly.
If you record productive time with percentages, record 8 hours on Monday 
to Weather/Public Emergency Leave or to vacation/sick leave if you were 
already scheduled for vacation/sick leave, and record up to two hours of 
Weather/Public Emergency Leave or vacation on Tuesday, February 2nd.  
Complete your percentages accordingly at the end of the pay period.
 
If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it: 
 
Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet

_Time Collection Supported Browsers_
Many employees have problems when completing timesheets using different 
versions of the Mozilla browser, specifically versions 1.7.2 and 1.7.3.  
Correcting timesheets, specifically, cannot be completed using the 
Mozilla browser.  Internet Explorer is the preferred browser, but please 
be advised there are problems accessing the employee self-service 
options when using IE 8.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext. 7620 or me at ext. 7503 if you have 
any questions.  Thank you for your assistance.
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