[All_staff] Time Reporting for Delayed Opening Today (September 3rd)

[Janet Smith]

As a result of the Lab's delayed opening due to potentially severe 
weather today, Friday, September 3, 2010, employees are to follow the 
guidelines below for recording time:
 
_All Staff:  _
If you were already scheduled for vacation/sick leave today, Friday, 
September 3rd, then enter your hours accordingly as vacation/sick 
leave.  The late start does not affect your time entries.
 
_Students & Casuals:_
Record actual hours worked on Friday as normal.  Students and Casuals 
are not eligible for any type of leave. 
 
_Non-Exempt Staff:  _
Record actual hours worked on Friday as normal.  The remainder of your 
scheduled work day should be charged either to Weather/Public Emergency 
Leave (up to two hours) or vacation, provided your normally scheduled 
workday begins at 8:00 a.m.  If your approved start time is earlier or 
later than 8:00 a.m., then the amount of Weather/Public Emergency leave 
or vacation used will vary accordingly, to make up for the delayed 10:00 
a.m. opening.
 
_Exempt Staff:_
If you record productive time by day, record your actual hours worked on 
Friday.  The remainder of your scheduled work day should be charged 
either to Weather/Public Emergency Leave (up to two hours) or vacation, 
provided your normally scheduled workday begins at 8:00 a.m.  If your 
approved start time is earlier or later than 8:00 a.m., then the amount 
of Weather/Public Emergency leave or vacation used will vary 
accordingly, to make up for the delayed 10:00 a.m. opening.  
If you record productive time with percentages, record up to two hours 
of Weather/Public Emergency Leave or vacation on Friday, September 3^rd 
, provided your normally scheduled workday begins at 8:00 a.m.  If your 
approved start time is earlier or later than 8:00 a.m., then the amount 
of Weather/Public Emergency leave or vacation used will vary 
accordingly, to make up for the delayed 10:00 a.m. opening.  Complete 
your percentages accordingly at the end of the pay period.
 
If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it: 
 
Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
Please note that no comment is required when entering the Weather/Public 
Emergency Leave.  If you have any questions, please contact me at ext. 
7503 or Sharon Hay at ext. 7620.

Janet P Smith


 


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