[All_staff] Employee Timesheets are Due at End of Work Day Today

[Janet Smith]

Completed and signed employee timesheets for September 1-15, 2010 are 
due to supervisors at the  *end of the employee's work day today, 
September 15th*.  If an employee is absent, the supervisor should 
complete and sign the employee's timesheet by this same deadline.  
*Supervisor and project manager approvals* on these timesheets are *due 
to Finance no later than 2:00 p.m. on Thursday, September 16th*.  As a 
reminder, Jefferson Lab does not have compensatory time as a form of 
payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

_Time Reporting for Potential Inclement Weather (9/3/2010)
_As a result of the Lab's delayed opening due to the potentially severe 
weather on Friday, September 3, 2010, employees are to follow the 
guidelines below for recording time:
 
_All Staff:  _
If you were already scheduled for vacation/sick leave on Friday, 
September 3rd, then enter your hours accordingly as vacation/sick 
leave.  The late start does not affect your time entries.  Please note 
that employees must have reported to work on September 3rd in order to 
receive any weather/public emergency leave.
 
_Students & Casuals:_
Record actual hours worked on Friday as normal.  Students and Casuals 
are not eligible for any type of leave. 
 
_Non-Exempt Staff:  _
Record actual hours worked on Friday as normal.  The remainder of your 
scheduled work day should be charged either to Weather/Public Emergency 
Leave (up to two hours) or vacation, provided your normally scheduled 
workday begins at 8:00 a.m.  If your approved start time is earlier or 
later than 8:00 a.m., then the amount of Weather/Public Emergency leave 
or vacation used will vary accordingly, to make up for the delayed 10:00 
a.m. opening.
 
_Exempt Staff:_
If you record productive time by day, record your actual hours worked on 
Friday.  The remainder of your scheduled work day should be charged 
either to Weather/Public Emergency Leave (up to two hours) or vacation, 
provided your normally scheduled workday begins at 8:00 a.m.  If your 
approved start time is earlier or later than 8:00 a.m., then the amount 
of Weather/Public Emergency leave or vacation used will vary 
accordingly, to make up for the delayed 10:00 a.m. opening.  
If you record productive time with percentages, record up to two hours 
of Weather/Public Emergency Leave or vacation on Friday, September 3rd, 
provided your normally scheduled workday begins at 8:00 a.m.  If your 
approved start time is earlier or later than 8:00 a.m., then the amount 
of Weather/Public Emergency leave or vacation used will vary 
accordingly, to make up for the delayed 10:00 a.m. opening.  Complete 
your percentages accordingly at the end of the pay period.
 
If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it: 
 
Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
Please note that no comment is required when entering the Weather/Public 
Emergency Leave.

_Time Collection Supported Browsers_
Many employees have problems when completing timesheets using different 
versions of the Mozilla browser, specifically versions 1.7.2 and 1.7.3.  
Correcting timesheets, specifically, cannot be completed using the 
Mozilla browser.  Internet Explorer is the preferred browser, but please 
be advised there are problems accessing the employee self-service 
options when using IE 8.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext. 7620 or me at ext. 7503 if you have 
any questions.  Thank you for your assistance.
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