[All_staff] Timesheet Approvals Due no Later Than 2 p.m. Today

[Janet Smith]

Completed and signed employee timesheets for December 16-31, 2013 were 
due to supervisors*at the end of the employee's last work day of the 
timesheet period, but no later than December 31st*. If an employee was 
absent, the supervisor should have completed and signed the employee's 
timesheet by this same deadline.

*Supervisor and project manager approvals* on these timesheets *are due 
to Finance no later than 2:00 p.m. today, January 2, 2014*. As a 
reminder, Jefferson Lab does not have compensatory time as a form of 
payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

The Laboratory shutdown began Friday, December 20 at 5 p.m.The Lab 
reopened today, January 2, 2014. December 25, 30 and 31 were designated 
as holidays.  December 23, 24, 26, and 27 were shutdown days and can be 
taken as vacation or as Leave Without Pay (LWOP). The LWOP option is 
available only during the Lab shutdown.For those employees who elected 
LWOP, they must have adhered to the guidelines set forth in Rhonda 
Barbosa's all-staff email sent on December 5, 2013.  Only those 
employees who are on approved FMLA, short-term disability, or long-term 
disability are eligible to charge sick leave during the shutdown.  Also, 
only those employees who are on the approved listing of authorized 
workers "_*required*_" to work during the shutdown should have 
productive hours recorded during this period.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext. 7620 or me at ext. 7503 if you have 
any questions.  Thank you for your assistance.  Happy New Year.
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