[All_staff] Guidance on Weather Public Emergency Time Recording (January 23rd & 24th)

[Janet Smith]

Colleagues,

As a result of the Lab closing at noon on Friday, January 22, 2016 and 
the Lab re-opening at noon on Saturday, January 23, 2016, employees are 
to follow the guidelines below for recording time:

_All Staff_:
If you were already scheduled for vacation/sick leave on Friday, January 
22, 2016 or Saturday, January 23, 2016, then enter your hours 
accordingly as vacation/sick leave. For Friday, first shift employees 
must have remained at work until noon in order to receive up to four 
hours paid Weather/Public Emergency Leave; otherwise, vacation (or leave 
without pay if vacation leave is exhausted) must be charged. For 
Saturday, first shift employees with a standard schedule (not overtime) 
working Saturdays must have reported to work in order to receive up to 
four hours of paid Weather/Public Emergency Leave; otherwise, vacation 
(or leave without pay if vacation leave is exhausted) must be charged. 
Swing shift Friday night are authorized to charge up to eight hours of 
paid Weather/Public Emergency Leave unless already scheduled for 
vacation/sick leave. Owl shift employees with a standard schedule (not 
overtime) working Saturday mornings are authorized to charge up to eight 
hours of paid Weather/Public Emergency Leave unless already scheduled 
for vacation/sick leave.

_Students & Casuals_:
Record actual hours worked on Friday as normal. Students and Casuals are 
not eligible for any type of leave.

_Non-Exempt Staff_:
Record actual hours worked on Friday as normal.

For Friday, first shift employees must have remained at work until noon 
in order to receive up to four hours paid Weather/Public Emergency 
Leave; otherwise, vacation (or leave without pay if vacation leave is 
exhausted) must be charged. For Saturday, first shift employees with a 
standard schedule (not overtime) working Saturdays must have reported to 
work in order to receive up to four hours of paid Weather/Public 
Emergency Leave; otherwise, vacation (or leave without pay if vacation 
leave is exhausted) must be charged.

Swing shift Friday night are authorized to charge up to eight hours of 
paid Weather/Public Emergency Leave unless already scheduled for 
vacation/sick leave.

Owl shift employees with a standard schedule (not overtime) working 
Saturday mornings are authorized to charge up to eight hours of paid 
Weather/Public Emergency Leave unless already scheduled for 
vacation/sick leave.

_Exempt Staff_:
If you record productive time by day, record your actual hours worked on 
Friday.

For Friday, first shift employees must have remained at work until noon 
in order to receive up to four hours paid Weather/Public Emergency 
Leave; otherwise, vacation (or leave without pay if vacation leave is 
exhausted) must be charged. For Saturday, first shift employees with a 
standard schedule (not overtime) working Saturdays must have reported to 
work in order to receive up to four hours of paid Weather/Public 
Emergency Leave; otherwise, vacation (or leave without pay if vacation 
leave is exhausted) must be charged.

Swing shift Friday night are authorized to charge up to eight hours of 
paid Weather/Public Emergency Leave unless already scheduled for 
vacation/sick leave.

Owl shift employees with a standard schedule (not overtime) working 
Saturday mornings are authorized to charge up to eight hours of paid 
Weather/Public Emergency Leave unless already scheduled for 
vacation/sick leave.

If you record productive time with percentages:
For Friday, first shift employees must have remained at work until noon 
in order to receive up to four hours paid Weather/Public Emergency 
Leave; otherwise, vacation (or leave without pay if vacation leave is 
exhausted) must be charged. For Saturday, first shift employees with a 
standard schedule (not overtime) working Saturdays must have reported to 
work in order to receive up to four hours of paid Weather/Public 
Emergency Leave; otherwise, vacation (or leave without pay if vacation 
leave is exhausted) must be charged.

Swing shift Friday night are authorized to charge up to eight hours of 
paid Weather/Public Emergency Leave unless already scheduled for 
vacation/sick leave.

Owl shift employees with a standard schedule (not overtime) working 
Saturday mornings are authorized to charge up to eight hours of paid 
Weather/Public Emergency Leave unless already scheduled for 
vacation/sick leave.

If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:

Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public 
Emergency Leave. If you have any questions about the timesheet 
instructions for the Weather/Public Emergency Leave, please contact Matt 
Krug at ext. 7120 or Janet Smith at ext 7503 or Sharon Hay at ext. 7620.
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