[All_staff] Time Reporting Guidance for Inclement Weather

[Heidi Derby]

Colleagues,

As a result of the Lab closure on Monday, January 9, 2017 and the Lab 
re-opening at 8:00 am on Tuesday, January 10, 2017, employees are to 
follow the guidelines below for recording time during the closure:

*All Leave Eligible Staff:*
If you were already scheduled for vacation/sick leave on Monday January 
9, 2017, then enter your hours accordingly as vacation/sick leave.For 
Monday, all personnel on all shifts are authorized Weather/Public 
Emergency Leave for their scheduled work hours. For Tuesday, you are 
authorized to record Weather/Public Emergency Leave up to your scheduled 
work hours prior to 8:00 a.m. unless you were scheduled for 
vacation/sick leave. Essential personnel who were required to be at work 
during the closure should record their actual time worked.


*Students & Casuals:*
Record actual hours worked only; Students and Casuals are not eligible 
for any type of leave.


If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:

Click on the magnifying glass in the Project Field
Click on the + next to Favorites
Check the Box for the Weather/Public Emergency line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the magnifying glass in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Check the Box for the Weather/Public Emergency line
Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public 
Emergency Leave.  If you have any questions about the timesheet 
instructions for the Weather/Public Emergency Leave, please contact 
Janet Smith at ext 7503, Sharon Hay at ext. 7620, or Matt Krug at ext. 
7120.

Thanks,
Heidi


-- 
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547

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