[Clas12_calcom] summary of Friday 12/19 CalCom meeting

[Raffaella De Vita]

Dear All,
first of all, I would like to wish you all a happy new year!
Since the day of the commissioning review approaches, it is time to 
finalize the schedule of the phone meetings to review the talk drafts 
(see the message below). Since the number of talks has increased, we 
will probably have more than one meeting during this week, including the 
regular CalCom meeting on Friday Jan 9 at 10 am EST.

To fix the other meetings time, *I would like to ask all the review 
speakers to fill the doodle at **http://doodle.com/cewf543ai2736tpm **as 
soon as possible. *
Based on the speakers availability we will define an agenda for each 
phone meeting to ensure we will have enough time to go through all the 
talks and check they all fit together well.
**
Note that the doodle time range has been extended to include the late 
morning of Wednesday; therefore I would like to ask also Volker and Dan 
who already filled the doodle to check the poll again and give their 
availability for the extra time slots.

Best regards,
     Raffaella

Raffaella De Vita wrote:
> Dear All,
> you can find below a brief summary of what discussed and agreed at the 
> CalCom meeting last Friday in preparation of the commissioning review.
>
> As promised I also created a doodle to schedule the next phone 
> conferences to review the talk drafts. Considering the many meetings 
> that are already scheduled in the morning (US time), the proposed time 
> slots are in the early afternoon to still allows participation from 
> Europe.*The link is http://doodle.com/cewf543ai2736tpm (note that the 
> time zone is US EST). *Please fill it as soon as you can. The final 
> dry runs will take place on Monday January 12.
>
> Last information, I received an email (that I just forwarded you) with 
> first comments on the commissioning plan by Elton Smith who is the 
> chair of the review panel. We should all consider Elton's points in 
> preparing our talks.
>
> Happy holidays!!
>     Raffaella
>
>
>
> 12/9 CalCom meeting Minutes:
> participants: Cole, Dan, Dave, Gagik, Raffaella, Sergey, Volker
>
>   *  the CWB review agenda will be modified, extending the time
>     allocated for presentation to the afternoon and including a
>     overview talks on the software organziation and status by Veronique
>   * Raffaella presented the draft of the overview talk on the CWB
>     plan. Several suggestions were made and she will modify the slides
>     accordingly. Among the more relevant points:
>       o the CWB will be introduced in the context of the broader
>         CLAS12 commissioning procedures;
>       o DOE requirements will be included in the objectives of the CWB;
>       o the time duration of the different CWB phases will be
>         explained early on;
>       o CWB priorities will be discussed to define which tasks could
>         be postponed if necessary.
>   * The scope of Sergey's talk was discussed: he should present an
>     overview of the DAQ and Trigger systems, outlining the
>     functionalities that will be available for the completion of the
>     CWB tasks.
>   * The scope of Cole's talk was discussed and it was agreed that he
>     will focus on the commissioning of the forward carriage detectors.
>     This is relevant for the review both because the pre-CWB
>     calibration of the calorimeters is crucial since these will be the
>     primary source of the electron trigger and because ongoing
>     commissioning and calibration activities are the perfect example
>     of what can be done before beam delivery. It was also agreed, that
>     this talk will be move to an earlier time slot in the agenda,
>     after Raffaella's talk.
>   * The scope
>   * Veronique's draft slides were briefly shown: it was pointed out
>     that her talk should provide an overview of the software
>     organization and be an introduction to Gagik's and Maurizio's talk.
>   * Gagik's briefly showed the slides he has so far: it was stressed
>     that he should reduce the information given on the common tools
>     design and expand on how these tools will be used to build the
>     online and offline tools necessary for the CWB such as monitoring
>     calibration tools.
>   * To further review the talk drafts, there will be a series of phone
>     conferences in the week of January 5. Final dry runs will take
>     pace on Monday January 12.
>
>
>
>

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