[Clas12_calcom] CalCom review dry run schedule

[Raffaella De Vita]

Dear All,
based on the results of the doodle I would like to propose to meet this 
week according to the following schedule to review the talks and have 
the first dry runs:

Wednesday Jan 7, 11AM-1PM :  talks by Raffaella and Cole
Thursday     Jan 8, 2PM-4PM:     talks by Veronique, Gagik and Maurizio
Friday          Jan 9, 10AM-12pm: talks by Sergey and Bryan

For people on site, meeting rooms have been booked as follows:
Wednesday: L210
Thursday    : B101
Friday         : L210

Bluejeans meetings information are given below:
Wednesday: https://bluejeans.com/253536526 (Meeting Id: 253536526)
Thursday:     https://bluejeans.com/873933700 (Meeting Id: 873933700)
Friday: http://bluejeans.com/502085879 (Meeting Id: 502085879)
Dial into the meeting :
+1 408 740 7256
+1 888 240 2560 (US or Canada only)
for other numbers see: http://bluejeans.com/numbers

Best regards,
     Raffaella

Raffaella De Vita wrote:
> Dear All,
> first of all, I would like to wish you all a happy new year!
> Since the day of the commissioning review approaches, it is time to 
> finalize the schedule of the phone meetings to review the talk drafts 
> (see the message below). Since the number of talks has increased, we 
> will probably have more than one meeting during this week, including 
> the regular CalCom meeting on Friday Jan 9 at 10 am EST.
>
> To fix the other meetings time, *I would like to ask all the review 
> speakers to fill the doodle at **http://doodle.com/cewf543ai2736tpm 
> **as soon as possible. *
> Based on the speakers availability we will define an agenda for each 
> phone meeting to ensure we will have enough time to go through all the 
> talks and check they all fit together well.
> Note that the doodle time range has been extended to include the late 
> morning of Wednesday; therefore I would like to ask also Volker and 
> Dan who already filled the doodle to check the poll again and give 
> their availability for the extra time slots.
>
> Best regards,
>     Raffaella
>
> Raffaella De Vita wrote:
>> Dear All,
>> you can find below a brief summary of what discussed and agreed at 
>> the CalCom meeting last Friday in preparation of the commissioning 
>> review.
>>
>> As promised I also created a doodle to schedule the next phone 
>> conferences to review the talk drafts. Considering the many meetings 
>> that are already scheduled in the morning (US time), the proposed 
>> time slots are in the early afternoon to still allows participation 
>> from Europe.*The link is http://doodle.com/cewf543ai2736tpm (note 
>> that the time zone is US EST). *Please fill it as soon as you can. 
>> The final dry runs will take place on Monday January 12.
>>
>> Last information, I received an email (that I just forwarded you) 
>> with first comments on the commissioning plan by Elton Smith who is 
>> the chair of the review panel. We should all consider Elton's points 
>> in preparing our talks.
>>
>> Happy holidays!!
>>     Raffaella
>>
>>
>>
>> 12/9 CalCom meeting Minutes:
>> participants: Cole, Dan, Dave, Gagik, Raffaella, Sergey, Volker
>>
>>   *  the CWB review agenda will be modified, extending the time
>>     allocated for presentation to the afternoon and including a
>>     overview talks on the software organziation and status by Veronique
>>   * Raffaella presented the draft of the overview talk on the CWB
>>     plan. Several suggestions were made and she will modify the
>>     slides accordingly. Among the more relevant points:
>>       o the CWB will be introduced in the context of the broader
>>         CLAS12 commissioning procedures;
>>       o DOE requirements will be included in the objectives of the CWB;
>>       o the time duration of the different CWB phases will be
>>         explained early on;
>>       o CWB priorities will be discussed to define which tasks could
>>         be postponed if necessary.
>>   * The scope of Sergey's talk was discussed: he should present an
>>     overview of the DAQ and Trigger systems, outlining the
>>     functionalities that will be available for the completion of the
>>     CWB tasks.
>>   * The scope of Cole's talk was discussed and it was agreed that he
>>     will focus on the commissioning of the forward carriage
>>     detectors. This is relevant for the review both because the
>>     pre-CWB calibration of the calorimeters is crucial since these
>>     will be the primary source of the electron trigger and because
>>     ongoing commissioning and calibration activities are the perfect
>>     example of what can be done before beam delivery. It was also
>>     agreed, that this talk will be move to an earlier time slot in
>>     the agenda, after Raffaella's talk.
>>   * The scope
>>   * Veronique's draft slides were briefly shown: it was pointed out
>>     that her talk should provide an overview of the software
>>     organization and be an introduction to Gagik's and Maurizio's talk.
>>   * Gagik's briefly showed the slides he has so far: it was stressed
>>     that he should reduce the information given on the common tools
>>     design and expand on how these tools will be used to build the
>>     online and offline tools necessary for the CWB such as monitoring
>>     calibration tools.
>>   * To further review the talk drafts, there will be a series of
>>     phone conferences in the week of January 5. Final dry runs will
>>     take pace on Monday January 12.
>>
>>
>>
>>
>

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