[Cuga] Guidance for approved Staff/Users returning during MedCon5 operations- a message from Walt Akers

[Lorelei Carlson]

GUIDANCE FOR STAFF/USERS RETURNING DURING MEDCON OPERATIONS

EXPERIMENTAL NUCLEAR PHYSICS

WEDNESDAY, JUNE 03, 2020

In the coming days, as we transition from MedCon6 to MedCon5, staff and users who are returning to site should be aware of the following things:

1) Only staff and users who are specifically authorized may return during MedCon5 operations.

Users should check with their Hall Leader before planning to return. Only those users who are declared essential for resumption of experimental activities will be authorized to return to site. Arrivals will be staged over several weeks.

2) Before returning to site you must complete the SAF003 training. This training is available at the link below and will take about 30 minutes to complete:

https://www.jlab.org/div_dept/train/SAF003/Working%20Safely%20at%20Jefferson%20Lab%20During %20Elevated%20MedCon%20Levels%20(Published)/index.html

Please note, the SAF003 training has no audio or voice-over. The time bar at the bottom of the screen is there to ensure that you spend sufficient time on each page to read the information.

3) Each day, you must perform a Daily Health Self-Certification before coming to work. Laminated copies will be available from the CEBAF Center front desk or the MCC. A digital copy of this form is provided below.

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4) An OSP has been prepared for MedCon5 operations. Please coordinate with your supervisor to review the OSP, ask questions, and virtually 'sign' the document.

Per Bob May, "Supervisors can collect the signatures anyway they find feasible and hygienic - individual paper signatures, e-mail printouts, etc. If they want to attach a chat log of a Bluejeans Meeting where everyone acknowledges in the chat they participated in that meeting - that's fine. Whatever works reliably."

5) Staff and users who need to work within 6 ft of one another for an approved task MUST satisfy the requirements of the Respiratory Protection Program. This requires them to undergo medical monitoring (MED13), to take the SAF200 course for use of an air purifying respirator, and be fitted for the respirator by the Industrial Hygiene group.

Per JoAnne Newman, “MED13 can be satisfied by having employee complete the attached questionnaire. Once we receive it and it’s approved we will update the employees SRL.” The referenced questionnaire can be found at the following link:

https://physdiv.jlab.org/2020MedConOps/RespiratorMedicalEvaluationQuestionnaire.docx

6) Supervisors who have staff who must use respirators are required to take SAF200kd - Annual Respirator Awareness for Supervisors, located here:

http://www.jlab.org/div_dept/train/Respirator/Supervisor%20Respirator%20Awareness.pdf

Other details will be shared when they become available. The Physics Division will continue to provide updates via the 2020MedConOps page at the following location:

https://physdiv.jlab.org/2020MedConOps

Hall Leaders, please share this information with users who will be returning during MedCon operations.

For questions or clarifications, please contact Walt Akers at akers at jlab.org or by phone at 757/269- 7669.



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