[Dsg-rich] Scheduled Visit to GandR Metals

[Marc McMullen]

Mike,

I am available after 2:30, we can meet with the INFN collaborator to 
discuss the matter.

Marc


On 7/12/2017 9:43 AM, Michael Martin wrote:
> Marc, I'm on site rest of the morning and will reply after lunch but in short anything we use at the lab has to be certified. And the vendor needs to know this.
>
> Sent from my iPhone
>
>> On Jul 12, 2017, at 8:56 AM, Marc McMullen <mcmullen at jlab.org> wrote:
>>
>> Mike,
>>
>> This situation may be a little bit different. INFN is supplying this
>> piece of equipment. It is not being procured from/by Jefferson Lab. It
>> is their design, which they have contracted out to the local vendor for
>> fabrication to use on their detector.
>>
>> Bob Miller has looked at the design and advised them to use the Jlab
>> procurement approved fabricators list. In this way they would be using a
>> fabricator which is use to following the appropriate requirements.
>>
>> Bob also let them know that the device would have to be load tested, and
>> to the best of my knowledge Doug Tilles/Bob Miller are going to handle
>> that aspect.
>>
>> Doug informed me that you would need to be involved on inspecting the
>> welds, so you should be contacted about the visit to the vendor, which
>> would need to be before the device is painted.
>>
>> Not sure if this clears any thing up, please advise. I will attach the
>> fab drawing.
>>
>> Regards,
>>
>> Marc
>>
>>
>>
>>
>>> On 7/12/2017 7:46 AM, Michael Martin wrote:
>>> Marc, I'm going to need a lot more information about this before I
>>> confront a vendor who is fabricating a welded component for use within
>>> J Lab. It would be completely unfair to the vendor to show up and ask
>>> for a lot of information that they were never told we would need and
>>> quite embarrassing for the lab.
>>> I guess first I need to know if its a code required fabrication which
>>> is determined in ESH manual 6151, 6122, Pressure Systems Safety
>>> Supplement or Welding and Brazing Supplement.
>>> If in fact it is a code required fabrication which it sounds like it
>>> is then I will need the following:
>>>
>>> PO or PR number to review fabrication requirements and confirm they
>>> have been down flowed to the vendor
>>> Code requirement
>>> Drawings
>>> Statement of work
>>>
>>> These items will inform the vendor what is need by J Lab in order for
>>> us to be able to use it and documents that must be received with the
>>> delivery of the completed fabrication.
>>> Also sounds like it maybe a material handling device so I need to know
>>> if there was a requirement to load test this item
>>>
>>> As you are aware the DOE has placed 10CFR 851 in place at Jefferson
>>> Lab and we have strict QA/QC requirements for any code
>>> welded/fabricated structure, vacuum vessel or pressure vessels/piping
>>> that we purchase from an outside vendor or build in house. This
>>> federal regulation has required the lab to have programs and policies
>>> in place from our maximo procurement system to our shipping and
>>> receiving system to capture these fabrication at the time the
>>> procurement begins. This appears to not have followed these steps and
>>> now we will have to do all this quickly so we can verify code
>>> requirement have been meet by the vendor during our visit.
>>>
>>> Items we would look at the vendor would be all welding documents
>>> (welding procedures, procedure testing, welder certifications, load
>>> test, pressure/leak testing and a certified weld inspection done by
>>> the vendor with a certified inspector. We would review these items and
>>> spot check welding while in their shop. We do not offer welding
>>> inspections to our outside vendors only a review of welding and
>>> documents by our QA/CI welding inspector which is me.
>>> As you can see there is quite a bite of information I will need to
>>> look at review before we procedure to the vendor.
>>> The above requirements were to be down flowed to the vendor and it
>>> would have been the responsibility or the responsible engineer or the
>>> lab SOTR.
>>>
>>> Please forward to me documentation as soon as possible so I can see if
>>> we can hold you suggested visit date and time.
>>>
>>> thank you
>>>
>>>
>>>
>>>
>>>
>>>
>>> Michael Martin
>>> Senior QA/QC Technical Specialist
>>> ESH&Q QA/CI Group
>>> 757/269/5515 Office
>>> 757/303/7942 Cell/Page
>>>
>>> ------------------------------------------------------------------------
>>> *From: *"Marc McMullen" <mcmullen at jlab.org>
>>> *To: *"dsg-rich" <dsg-rich at jlab.org>, "Michael Martin"
>>> <mjmartin at jlab.org>, "Doug Tilles" <tilles at jlab.org>
>>> *Cc: *"Ryan Bruce" <ryan at gandrmetals.com>, "Patrizia Rossi"
>>> <rossi at jlab.org>
>>> *Sent: *Tuesday, July 11, 2017 4:31:40 PM
>>> *Subject: *Scheduled Visit to GandR Metals
>>>
>>> Hi Mike,
>>>
>>> Our collaborators from INFN (Italy) are having BTHLD fabricated at one
>>> of the local shops (GandR Metals). Sandro Tomassini has requested a
>>> visit to the shop to inspect the work, prior to painting.  Ryan Bruce
>>> (GandR) has let us know that Monday (7/17) is a good day to visit, so I
>>> am trying to set up a time. I think the morning would be best, maybe we
>>> could head over around 09:45 (15-20min trip).
>>>
>>> Doug mentioned that you may want to go, because the device will need to
>>> be approved for use here at the Lab. Tyler Lemon and I would represent
>>> the Physics Detector Support Group (we are working with INFN to
>>> assemble, instrument and test the detector, here at the lab).
>>>
>>> If that time is good for everyone, please let me know.
>>>
>>> Regards,
>>>
>>> Marc
>> <Stiffening Tool_June 2017.pdf>