[Dsg-rich] Scheduled Visit to GandR Metals

[Michael Martin]

Ok let me know where 

Sent from my iPhone

> On Jul 12, 2017, at 9:51 AM, Marc McMullen <mcmullen at jlab.org> wrote:
> 
> Mike,
> 
> I am available after 2:30, we can meet with the INFN collaborator to discuss the matter.
> 
> Marc
> 
> 
>> On 7/12/2017 9:43 AM, Michael Martin wrote:
>> Marc, I'm on site rest of the morning and will reply after lunch but in short anything we use at the lab has to be certified. And the vendor needs to know this.
>> 
>> Sent from my iPhone
>> 
>>> On Jul 12, 2017, at 8:56 AM, Marc McMullen <mcmullen at jlab.org> wrote:
>>> 
>>> Mike,
>>> 
>>> This situation may be a little bit different. INFN is supplying this
>>> piece of equipment. It is not being procured from/by Jefferson Lab. It
>>> is their design, which they have contracted out to the local vendor for
>>> fabrication to use on their detector.
>>> 
>>> Bob Miller has looked at the design and advised them to use the Jlab
>>> procurement approved fabricators list. In this way they would be using a
>>> fabricator which is use to following the appropriate requirements.
>>> 
>>> Bob also let them know that the device would have to be load tested, and
>>> to the best of my knowledge Doug Tilles/Bob Miller are going to handle
>>> that aspect.
>>> 
>>> Doug informed me that you would need to be involved on inspecting the
>>> welds, so you should be contacted about the visit to the vendor, which
>>> would need to be before the device is painted.
>>> 
>>> Not sure if this clears any thing up, please advise. I will attach the
>>> fab drawing.
>>> 
>>> Regards,
>>> 
>>> Marc
>>> 
>>> 
>>> 
>>> 
>>>> On 7/12/2017 7:46 AM, Michael Martin wrote:
>>>> Marc, I'm going to need a lot more information about this before I
>>>> confront a vendor who is fabricating a welded component for use within
>>>> J Lab. It would be completely unfair to the vendor to show up and ask
>>>> for a lot of information that they were never told we would need and
>>>> quite embarrassing for the lab.
>>>> I guess first I need to know if its a code required fabrication which
>>>> is determined in ESH manual 6151, 6122, Pressure Systems Safety
>>>> Supplement or Welding and Brazing Supplement.
>>>> If in fact it is a code required fabrication which it sounds like it
>>>> is then I will need the following:
>>>> 
>>>> PO or PR number to review fabrication requirements and confirm they
>>>> have been down flowed to the vendor
>>>> Code requirement
>>>> Drawings
>>>> Statement of work
>>>> 
>>>> These items will inform the vendor what is need by J Lab in order for
>>>> us to be able to use it and documents that must be received with the
>>>> delivery of the completed fabrication.
>>>> Also sounds like it maybe a material handling device so I need to know
>>>> if there was a requirement to load test this item
>>>> 
>>>> As you are aware the DOE has placed 10CFR 851 in place at Jefferson
>>>> Lab and we have strict QA/QC requirements for any code
>>>> welded/fabricated structure, vacuum vessel or pressure vessels/piping
>>>> that we purchase from an outside vendor or build in house. This
>>>> federal regulation has required the lab to have programs and policies
>>>> in place from our maximo procurement system to our shipping and
>>>> receiving system to capture these fabrication at the time the
>>>> procurement begins. This appears to not have followed these steps and
>>>> now we will have to do all this quickly so we can verify code
>>>> requirement have been meet by the vendor during our visit.
>>>> 
>>>> Items we would look at the vendor would be all welding documents
>>>> (welding procedures, procedure testing, welder certifications, load
>>>> test, pressure/leak testing and a certified weld inspection done by
>>>> the vendor with a certified inspector. We would review these items and
>>>> spot check welding while in their shop. We do not offer welding
>>>> inspections to our outside vendors only a review of welding and
>>>> documents by our QA/CI welding inspector which is me.
>>>> As you can see there is quite a bite of information I will need to
>>>> look at review before we procedure to the vendor.
>>>> The above requirements were to be down flowed to the vendor and it
>>>> would have been the responsibility or the responsible engineer or the
>>>> lab SOTR.
>>>> 
>>>> Please forward to me documentation as soon as possible so I can see if
>>>> we can hold you suggested visit date and time.
>>>> 
>>>> thank you
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> Michael Martin
>>>> Senior QA/QC Technical Specialist
>>>> ESH&Q QA/CI Group
>>>> 757/269/5515 Office
>>>> 757/303/7942 Cell/Page
>>>> 
>>>> ------------------------------------------------------------------------
>>>> *From: *"Marc McMullen" <mcmullen at jlab.org>
>>>> *To: *"dsg-rich" <dsg-rich at jlab.org>, "Michael Martin"
>>>> <mjmartin at jlab.org>, "Doug Tilles" <tilles at jlab.org>
>>>> *Cc: *"Ryan Bruce" <ryan at gandrmetals.com>, "Patrizia Rossi"
>>>> <rossi at jlab.org>
>>>> *Sent: *Tuesday, July 11, 2017 4:31:40 PM
>>>> *Subject: *Scheduled Visit to GandR Metals
>>>> 
>>>> Hi Mike,
>>>> 
>>>> Our collaborators from INFN (Italy) are having BTHLD fabricated at one
>>>> of the local shops (GandR Metals). Sandro Tomassini has requested a
>>>> visit to the shop to inspect the work, prior to painting.  Ryan Bruce
>>>> (GandR) has let us know that Monday (7/17) is a good day to visit, so I
>>>> am trying to set up a time. I think the morning would be best, maybe we
>>>> could head over around 09:45 (15-20min trip).
>>>> 
>>>> Doug mentioned that you may want to go, because the device will need to
>>>> be approved for use here at the Lab. Tyler Lemon and I would represent
>>>> the Physics Detector Support Group (we are working with INFN to
>>>> assemble, instrument and test the detector, here at the lab).
>>>> 
>>>> If that time is good for everyone, please let me know.
>>>> 
>>>> Regards,
>>>> 
>>>> Marc
>>> <Stiffening Tool_June 2017.pdf>
>