[Eicatjlab_admins] doc nomenclature

[Jen Lillehei]

We have these Document Types listed on the Document Center:
[cid:image001.png at 01DB1E11.A949E070]

Jen Lillehei (she/her/hers)
Electron-Ion Collider Administrative Assistant
CEBAF Center F358
O: 757-269-7686
M: 757-947-7154
lillehei at jlab.org<mailto:lillehei at jlab.org>

From: Eicatjlab_admins <eicatjlab_admins-bounces at jlab.org> On Behalf Of Jacob Harris
Sent: Friday, October 11, 2024 5:05 PM
To: Katherine Wilson <kwilson at jlab.org>; eicatjlab_admins at jlab.org
Subject: Re: [Eicatjlab_admins] doc nomenclature

Katherine,
Here are the 7 Document Rules I'd like to codify into a project-specific procedure. I realize its not the document nomenclature nirvana one might dream of, but its workable within the resources and constraints. I also realize this is kind of a non-answer to your specific question, but I need to know what document you are talking about to answer more directly.

1.       Tech Groups (Cryo, PMAG, MEG) determine their own numbering and naming scheme for sows, specs, design reports, drawings, field procedures, D&RPs etc.
2.       Tech Groups do final signatures and store docs in Eng Doc Ctrl, with very few exceptions.
1.       Documents with outside signatures can be done in Adobe, then added to Eng Doc Ctrl.
3.       PM Groups (QA, PE, PM, PROC) follow the EIC numbering and naming scheme for administrative Plans and Procedures.
4.       PM Groups do signatures in Adobe and store their documents on the SharePoint site, usually Document Center.
5.       L2s and PM Groups maintain Doc Registers that point to documents or to organized locations.
1.       PM Groups with only a few docs are exempt from using the Doc Register.
6.       QA, with assistance from Admins, do Quality Surveillances to ensure L2 and PM Groups are maintaining their Doc Register.
7.       Doc Register link is featured prominently on the Document Center page of EIC at JLab SharePoint.
Jacob
________________________________
From: Katherine Wilson <kwilson at jlab.org<mailto:kwilson at jlab.org>>
Sent: Friday, October 11, 2024 09:21
To: eicatjlab_admins at jlab.org<mailto:eicatjlab_admins at jlab.org> <EICatJLab_admins at jlab.org<mailto:EICatJLab_admins at jlab.org>>; Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>
Subject: doc nomenclature

Can you please send me the current nomenclature system for EIC documents?

Thanks,
Katherine
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