[Evpo] Accrual Form 18-C0415 June 2018 SC1R 2K CC

[Heidi Derby]

All,


Typical Matt.....he is checking his email while on vacation.


Matt missed the original accrual email, but did use our check list to 
follow-up.  Apparently, Ted missed seeing that we didn't have it 
recorded based on the email below.  Unfortunately, the cross-checks 
process didn't work this go round which is rare.  It just got missed.  
One big apology to the Program.


Heidi

------------------------------------------------------------------------

*From: *"Ted Peshehonoff" <tvp at jlab.org>
*To: *"Matthew Krug" <mkrug at jlab.org>
*Cc: *"Eden Evans" <eaevans at jlab.org>, "Kelly Krug" <krug at jlab.org>
*Sent: *Thursday, July 5, 2018 4:23:37 PM
*Subject: *Re: Accrual Questions

Hi Matt,

No worries.  The answer is no accruals on any that you mention.  If I 
don’t submit accruals there are none.  I just forgot to send the 
negative email as I was too busy taking care of the ones we needed to.

Ted

Ted Peshehonoff


On Jul 5, 2018, at 1:43 PM, Matthew Krug <mkrug at jlab.org 
<mailto:mkrug at jlab.org>> wrote:

Hey Ted,


Sorry to bug....but I received the accruals you sent out, but had a 
question on a few others....

Linde - 18-C0761 shows line 2 as a pre-fab meeting due 6/26/2018....if 
it was delayed...no issue, but if it occurred on schedule, we should 
accrue for it....

Nomura Plating - 16-C1244 shows PO lines 23 & 24 as due in June (PrCm 
Bellows Plating and QC & 10 Short Bellows - Plating and QC).   Same 
question, if delayed, no problem if not, do we need to accrue?

Seconductor Process... - 18-C0191...Horizontal Electropolish Machine had 
factory acceptance Test and approval in June.... Same question, if 
delayed...no problem...if not, do we need to accrue?

Air Liquide - 16-0737 - No Accrual Confirmation

Air LIquide - 18-C0415 - No Accrual Confirmation

Chart Energy & Chemicals - 18-D0451 - No Accrual Confirmation

PHPK (Kendall Holdings) - 17-C0631 - No Accrual Confirmation

Thank you!!!

Matthew Krug (Matt)
Financial Systems Manager
Jefferson Lab
757.269.7120


On 7/13/2018 1:33 PM, Heidi Derby wrote:
>
> All,
>
> I will need to check with Matt when he returns on Tuesday. Connie was 
> out on vacation.  At a glance, it appears we had the accrual, so we 
> may have dropped the ball.  We usually have a check list, so I need to 
> follow-up to see what happened.  My guess is the issue is on our end.  
> Apologies up front.
>
> Heidi
>
>
> On 7/13/2018 10:00 AM, Ted Peshehonoff wrote:
>>
>> Tom,
>>
>> As per conversations with you and Connie this am. I am not sure what 
>> happened.  The accrual should have been put in as per the email below 
>> because I was uncertain on the 29^th when the invoice would be 
>> submitted and approved.  We did get the invoice at some point in 
>> house – not sure when it actually hit our inbox.  I suspect what 
>> happened is that the invoice hit, it was sent to the old SOTR – who 
>> departed JLab on 29 Aug – and in my absence over the July 4^th week, 
>> I wasn’t paying attention.  We did end up figuring out the invoice 
>> needed to go to a new SOTR on 9 July (that evening when I was 
>> catching up on email from home at 9:45PM) after my return.  It was 
>> then approved by both the SOTR and myself on 11 July.  I guess we 
>> just missed closing.  To be honest, I didn’t think timing was an 
>> issue with closing on the invoice approval because I had submitted 
>> the accrual.  Let’s just chalk this up as a chain of events causing a 
>> hiccup as you put it – timing of invoice submittal, vacation, a SOTR 
>> resigning, etc.  I think everyone tried to do what is correct and 
>> this wasn’t missed out of negligence or ignorance but Gremlins…
>>
>> I hope this helps.
>>
>> v/r
>>
>> Ted
>>
>> Ted Peshehonoff, JLab Subcontracting Officer, 757-269-5139
>>
>> *From:* Tom Wilhelm <wilhelm at jlab.org>
>> *Sent:* Friday, July 13, 2018 9:07 AM
>> *To:* Ted Peshehonoff <tvp at jlab.org>
>> *Cc:* evpo at jlab.org; Michele Solaroli <solaroli at jlab.org>
>> *Subject:* Re: [Evpo] Accrual Form 18-C0415 June 2018 SC1R 2K CC
>>
>> Ted,
>>
>> The $80K Coldbox accrual didn't get posted for June.  Was there a 
>> hiccup with ALANTUS or with our posting?
>>
>> Tom
>>
>> ------------------------------------------------------------------------
>>
>> *From: *"Ted Peshehonoff" <tvp at jlab.org <mailto:tvp at jlab.org>>
>> *To: *evpo at jlab.org <mailto:evpo at jlab.org>
>> *Cc: *"norton" <norton at jlab.org <mailto:norton at jlab.org>>, "Michele 
>> Solaroli" <solaroli at jlab.org <mailto:solaroli at jlab.org>>
>> *Sent: *Friday, June 29, 2018 6:38:18 PM
>> *Subject: *[Evpo] Accrual Form 18-C0415 June 2018  SC1R 2K CC
>>
>> All,
>>
>> Please see the attached accrual form for the subject PO. The item is 
>> red is the update for June.
>>
>> Please let me know if you have any questions.
>>
>> Thanks,
>>
>> Ted
>>
>> /Ted Peshehonoff/
>>
>> Subcontracting Officer
>>
>> Jefferson Science Associates (JSA)
>>
>> Thomas Jefferson National Accelerator Facility
>>
>> 757-269-5139
>>
>>
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>>
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>
> -- 
> Heidi Derby, CPA
> Accounting & Finance Manager
> Jefferson Lab
> 757-269-7547
>
>
> _______________________________________________
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-- 
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547

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