[Evpo] Accrual Form 18-C0415 June 2018 SC1R 2K CC

[Heidi Derby]

All,

I will need to check with Matt when he returns on Tuesday. Connie was 
out on vacation.  At a glance, it appears we had the accrual, so we may 
have dropped the ball.  We usually have a check list, so I need to 
follow-up to see what happened.  My guess is the issue is on our end.  
Apologies up front.

Heidi


On 7/13/2018 10:00 AM, Ted Peshehonoff wrote:
>
> Tom,
>
> As per conversations with you and Connie this am. I am not sure what 
> happened.  The accrual should have been put in as per the email below 
> because I was uncertain on the 29^th when the invoice would be 
> submitted and approved.  We did get the invoice at some point in house 
> – not sure when it actually hit our inbox.  I suspect what happened is 
> that the invoice hit, it was sent to the old SOTR – who departed JLab 
> on 29 Aug – and in my absence over the July 4^th week, I wasn’t paying 
> attention.  We did end up figuring out the invoice needed to go to a 
> new SOTR on 9 July (that evening when I was catching up on email from 
> home at 9:45PM) after my return.  It was then approved by both the 
> SOTR and myself on 11 July.  I guess we just missed closing.  To be 
> honest, I didn’t think timing was an issue with closing on the invoice 
> approval because I had submitted the accrual. Let’s just chalk this up 
> as a chain of events causing a hiccup as you put it – timing of 
> invoice submittal, vacation, a SOTR resigning, etc.  I think everyone 
> tried to do what is correct and this wasn’t missed out of negligence 
> or ignorance but Gremlins…
>
> I hope this helps.
>
> v/r
>
> Ted
>
> Ted Peshehonoff, JLab Subcontracting Officer, 757-269-5139
>
> *From:* Tom Wilhelm <wilhelm at jlab.org>
> *Sent:* Friday, July 13, 2018 9:07 AM
> *To:* Ted Peshehonoff <tvp at jlab.org>
> *Cc:* evpo at jlab.org; Michele Solaroli <solaroli at jlab.org>
> *Subject:* Re: [Evpo] Accrual Form 18-C0415 June 2018 SC1R 2K CC
>
> Ted,
>
> The $80K Coldbox accrual didn't get posted for June.  Was there a 
> hiccup with ALANTUS or with our posting?
>
> Tom
>
> ------------------------------------------------------------------------
>
> *From: *"Ted Peshehonoff" <tvp at jlab.org <mailto:tvp at jlab.org>>
> *To: *evpo at jlab.org <mailto:evpo at jlab.org>
> *Cc: *"norton" <norton at jlab.org <mailto:norton at jlab.org>>, "Michele 
> Solaroli" <solaroli at jlab.org <mailto:solaroli at jlab.org>>
> *Sent: *Friday, June 29, 2018 6:38:18 PM
> *Subject: *[Evpo] Accrual Form 18-C0415 June 2018  SC1R 2K CC
>
> All,
>
> Please see the attached accrual form for the subject PO. The item is 
> red is the update for June.
>
> Please let me know if you have any questions.
>
> Thanks,
>
> Ted
>
> /Ted Peshehonoff/
>
> Subcontracting Officer
>
> Jefferson Science Associates (JSA)
>
> Thomas Jefferson National Accelerator Facility
>
> 757-269-5139
>
>
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-- 
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547

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