[Evpo] Subcontract PO Accruals - estimate for PO 21-C1176

[Carl Zorn]

Friday, February 3, 2023

Hi Connie.  Unfortunately, I still have *not* heard from Stony Brook University on the latest January 2023 invoice requested for contract 21-C1176.

I have looked over the last few invoices from Stony Brook and I am going to estimate a monthly accrual of $15,000.00.

Enclosed is my estimated accrual for PO 21-C1176.   Once I get the actual invoice, I will send you a corrected version.

All the best,

………..Carl
zorn at jlab.org<mailto:zorn at jlab.org>


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From: Connie Adams <cadams at jlab.org>
Date: Thursday, February 2, 2023 at 5:01 PM
To: Buddy Carlton <carltonb at jlab.org>, Corry Smith <csmith at jlab.org>, Gianluigi Ciovati <gciovati at jlab.org>, Eugene Chudakov <gen at jlab.org>, Naeem Huque <huque at jlab.org>, Jason Willoughby <jasonw at jlab.org>, Jiquan Guo <jguo at jlab.org>, Russ Fries <rfries at jlab.org>, John Riesbeck <riesbeck at jlab.org>, Patrizia Rossi <rossi at jlab.org>, Shirley Yang <syang at jlab.org>, Carl Zorn <zorn at jlab.org>
Cc: Jonathan Creel <creel at jlab.org>, Joel Dolbeck <dolbeck at jlab.org>, Giuseppina Tenbusch <jessie at jlab.org>, James Fast <jfast at jlab.org>, John Wieliczko <johnw at jlab.org>, Todd Kujawa <kujawa at jlab.org>, Mitchell Laney <laney at jlab.org>, DeAnn Maddox <maddox at jlab.org>, Scott Bentivegna <scottb at jlab.org>, Sherry Thomas <sthomas at jlab.org>, Denise Leary-Stith <greene at jlab.org>, Thomas Huratiak <huratiak at jlab.org>, Carolyn Stepney <stepney at jlab.org>, Syed Jamil <sjamil at jlab.org>, Brittany Tolbert <tolbert at jlab.org>, Sharon Williams <swill at jlab.org>, Charlie Kim <ckim at jlab.org>, Melissa Torres <torres at jlab.org>, Shareen McCallum <mccallum at jlab.org>, Connie Adams <cadams at jlab.org>
Subject: Subcontract PO Accruals - 2nd Request
All,

You received the below request because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

Submittals were requested by COB today.  It is imperative that we receive a response by noon Friday, 2/03/2023.

Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through January 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org>.  If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Thanks!


Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org
757-269-5108

From: Connie Adams
Sent: Tuesday, January 31, 2023 5:00 PM
To: Buddy Carlton <carltonb at jlab.org>; Gary Cheng <cheng at jlab.org>; Corry Smith <csmith at jlab.org>; Phillip Dobrenz <dobrenz at jlab.org>; Tanya Gaye Stewart <fraites at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Eugene Chudakov <gen at jlab.org>; Probir Ghoshal <ghoshal at JLAB.ORG>; Curt Hovater <hovater at jlab.org>; Naeem Huque <huque at JLAB.ORG>; Thomas Huratiak <huratiak at jlab.org>; Jason Willoughby <jasonw at jlab.org>; James Fast <jfast at jlab.org>; Jiquan Guo <jguo at JLAB.ORG>; Johnathon Huff <jhuff at jlab.org>; Onish Kumar <okumar at JLAB.ORG>; Peter Owen <powen at jlab.org>; Eric Sun <qsun at jlab.org>; Tom Renzo <renzo at JLAB.ORG>; Russ Fries <rfries at jlab.org>; John Riesbeck <riesbeck at jlab.org>; Patrizia Rossi <rossi at jlab.org>; Stephen Wood <saw at jlab.org>; Christine Snetter <snetter at jlab.org>; Alexander Somov <somov at jlab.org>; Shirley Yang <syang at JLAB.ORG>; Thilan Wijeratne <thilan at JLAB.ORG>; Anne-Marie Valente <valente at jlab.org>; William Baumgartner <wbaum at jlab.org>; Michelle Oast <weinmann at jlab.org>; Mark Wissmann <wissmann at jlab.org>; Carl Zorn <zorn at jlab.org>
Cc: Jonathan Creel <creel at jlab.org>; Joel Dolbeck <dolbeck at jlab.org>; Giuseppina Tenbusch <jessie at JLAB.ORG>; John Wieliczko <johnw at jlab.org>; Todd Kujawa <kujawa at jlab.org>; Katherine Wilson <kwilson at jlab.org>; Mitchell Laney <laney at jlab.org>; DeAnn Maddox <maddox at jlab.org>; Michele Solaroli <msolarol at jlab.org>; Sarin Philip <philip at jlab.org>; Scott Bentivegna <scottb at jlab.org>; Sherry Thomas <sthomas at jlab.org>; Melissa Torres <torres at jlab.org>; Xavier Gomez <xgomez at jlab.org>; Shareen McCallum <mccallum at jlab.org>; Connie Adams <cadams at jlab.org>
Subject: Subcontract PO Accruals

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order. Attached you will find the listing of Subcontract Retainage (Accrual) Purchase Orders that need to be evaluated for accrual purposes. Additionally, you will find the PO Accrual Form with instructions to be completed for your submittal.

Please complete the Subcontract Percent Complete Form for work completed through January 31, 2023. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

**** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business, Thursday, February 2, 2023. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Thanks for your help!!!

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org<mailto:cadams at jlab.org>
757-269-5108


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