[Evpo] MIT 24-D0863 90410313 01 08 25-$7, 797.29 Approval Needed Within 5 Business Days

Wed Jan 22 09:02:52 EST 2025

Morning Rolf,

Please understand that our role is to process monthly accruals.  Attaching invoices does not satisfy the accrual need unless it was already processed which would likely result in your submitting a 'no accrual'.

The invoice you attached is for December 2024 and not for January 2025 which is the timeframe we request/seek.

If there is no accrual needed for 24-D0863 as of January 29, 2025 please respond back with 'no accrual'.

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We appreciate your help!

Thanks,

[cid:image004.png at 01DB6CAC.6838F6E0]

Connie Adams
Financial Systems Accountant
Jefferson Science Associates LLC/Jefferson Lab
E-mail: cadams at jlab.org
757-269-5108

From: Evpo <evpo-bounces at jlab.org> On Behalf Of Rolf Ent via Evpo
Sent: Tuesday, January 21, 2025 5:17 PM
To: Sham Brakhas <brakhas at jlab.org>
Cc: evpo at jlab.org; Giuseppina Tenbusch <jessie at jlab.org>
Subject: Re: [Evpo] MIT 24-D0863 90410313 01 08 25-$7, 797.29 **Approval Needed Within 5 Business Days**

But it was attached to the previous mail, and the accrual was in there. I followed exactly what was discussed in December.
The accrual was $7,797.29 and the total was now $74,430.25.

Best regards,  Rolf
________________________________
From: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Sent: Tuesday, January 21, 2025 5:14 PM
To: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Cc: evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>
Subject: RE: MIT 24-D0863 90410313 01 08 25-$7,797.29 **Approval Needed Within 5 Business Days**

Good Afternoon Rolf,

Still I have not seen the invoice come from Rochelle, that is why we still need an email from you to say No Accrual,

We appreciate your help,

Thanks,

Sham Brakhas

Finance & Payroll Accountant

Jefferson Science Associates LLC

Phone: 757-269-6860

E-mail: brakhas at jlab.org<mailto:brakhas at jlab.org>

[https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png]

From: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Sent: Friday, January 17, 2025 12:19 PM
To: Sham Brakhas <brakhas at jlab.org<mailto:brakhas at jlab.org>>
Cc: evpo at jlab.org<mailto:evpo at jlab.org>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>
Subject: Fw: MIT 24-D0863 90410313 01 08 25-$7,797.29 **Approval Needed Within 5 Business Days**

Dear Sham,

apologies, I forgot to cc you yesterday on this mail, as discussed in December. This was the next monthly invoice/accrual for MIT 24-D0863.

Best regards,  Rolf

________________________________

From: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Sent: Thursday, January 16, 2025 8:23 AM
To: Rochelle Banks <rbanks at jlab.org<mailto:rbanks at jlab.org>>
Cc: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>
Subject: Fw: MIT 24-D0863 90410313 01 08 25-$7,797.29 **Approval Needed Within 5 Business Days**

Dear Rochelle,

I did get the update overnight from MIT on the work progress in December, so yes, this is confirmed: the services have been received and the work progress has been made.

Best regards,  Rolf

________________________________

From: Rochelle Banks <rbanks at jlab.org<mailto:rbanks at jlab.org>>
Sent: Wednesday, January 8, 2025 10:56 AM
To: Rolf Ent <ent at jlab.org<mailto:ent at jlab.org>>
Cc: Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>
Subject: MIT 24-D0863 90410313 01 08 25-$7,797.29 **Approval Needed Within 5 Business Days**

Hi Rolf

Please review the MIT   invoice#90410313   in the amount of $7,797.29  for PO#24-D0863  and confirm that the materials and/or services have been received and are accurately billed. Upon concurrence, please respond with your approval.

Per policy, you have five (5) business days to respond with your approval; otherwise, if there is an issue, please let me know immediately.

When responding to this e-mail, please FORWARD instead of Reply so that the attachment stays intact.

Thank you,

Rochelle Banks

Accounts Payable Lead

**Remote Office Hours- Mon- Thur 7:30 am-5:00 pm; Fri 8:00am-12:00pm

Jefferson Science Associates LLC

Phone 757-269-5081

E-mail: rbanks at jlab.org<mailto:rbanks at jlab.org>

[cid:image006.png at 01DB6CAB.230B4470]

Purchase Order Vendors A - K,

Sub-Contractors A - Z, Vendor Prepayments, Bill.com,

Vendor Maintenance, Check Depositing, Check Run, Payment Inquiries

________________________________

From: Katrina M Ricotta <walkerk at mit.edu<mailto:walkerk at mit.edu>>
Sent: Wednesday, January 8, 2025 10:40 AM
To: Finance Account <finance at jlab.org<mailto:finance at jlab.org>>
Cc: Mary Kathleen Curtin <mcurtin at mit.edu<mailto:mcurtin at mit.edu>>
Subject: [EXTERNAL] MIT Invoice 90410313

Hello,

Please see the attached invoice.

Thanks,

Katrina

Katrina Ricotta

Senior Staff Accountant, Accounts Receivable | Massachusetts Institute of Technology

Office of the Vice President for Finance, Building NE 49-3000

Email: walkerk at mit.edu<mailto:walkerk at mit.edu> | Phone: 617-258-8170

Gender Pronouns: she, her, hers

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