[Hallb] [EXTERNAL] Re: important remote shifts reminders

Bill Briscoe briscoe at gwu.edu
Tue Oct 24 15:56:06 EDT 2023

Hi Susan,

If it were up to me I would do away with remote shifts.


William J. Briscoe, Professor Emeritus
Department of Physics
The George Washington University
Director Emeritus, GW Institute for Nuclear Studies (GWINS)
Director, Data Analysis Center (DAC)
202-994-6788 (Foggy Bottom Campus)
571-553-8340 (Virginia Science and Technology Campus)

On Tue, Oct 24, 2023 at 3:51 PM Susan Schadmand via Hallb <hallb at jlab.org>

> Hi all,
> may I have some input here, kind of a reality check, based on first hand
> experience on both sides of the Atlantic.
> *** The in person shift crew should have the number of the JLab
> after-hour computer help desk ready!
> It happens to the best of us to get the computer IP number blocked.
> Changing the IP number solves the problem but we cannot always do that
> easily, eg when in the office at the home institute. Basically, you need
> the help desk to get your token reactivated.
> *** Hall B would need to get decent a/v equipment for the counting room!
> As remote shift person, one cannot hear a thing said in the counting
> room unless it is yelled into the microphone viz at the little camera.
> Preferably speak like a news anchor but please not as fast.
> There are conversations in the counting room that are important for the
> experiment but they cannot be heard nor seen by the remote shift. Some
> in person shifts even ignore the remote shift altogether even if both
> cameras are on.
> *** Remote shifts are not for beginners!
> A solution could be to do the first remote shift with an experienced
> local person by their side. If the remote shift has never been in the
> counting house or even at any experiment anywhere then all instructions
> are too abstract.
> Thanks & regards,
> Su.
> On 23.10.23 19:25, Nathan Baltzell via Hallb wrote:
> > Dear All,
> >
> > While remote worker shifts are so far still allowed, it is very
> important to satisfy the following:
> >
> > * Well in advance of your shift, inform the PDL that you would like to
> take remote worker shifts and specify the motivation and dates.  Note that
> in-person, local shifts are strongly encouraged.
> >
> > * Well in advance of your shift, you must be very comfortable with the
> technical services required during shift, including JLab's 2-factor
> authentication and the various web services provided by the lab, e.g. the
> logbook and Hall B's shift schedules.  Improper use, even accidental, such
> as repeated incorrect passwords in a short period of time, expired
> passwords cached in your local computer, robotic crawling of JLab web
> sites, etc, can result in automatic security restrictions on your JLab
> account or IP address that can prevent you from having the necessary
> connections during shift.
> >
> > And, finally, maybe most importantly:
> >
> > ***** It is very important that the 2-person shift crew maintain regular
> contact with each other during their entire shift.  For remote shifts this
> is extra critical and means video and audio connections in the zoom meeting
> must be maintained.  Many minutes, much less hours, without any possibility
> for audio/video communication is unacceptable and jeopardizes the safe
> running of the experiment. *****
> >
> > Regards,
> > Nathan - PDL
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